Capital Procurement Manager

The Capital Procurement Manager leads the procurement of materials, major equipment and subcontracted services for Pro Services capital projects. Reporting to the Senior Director of Capital Project Managers, this role partners with project management, estimating and field leadership to secure the right materials and equipment at the best overall value, on schedule and in compliance with project specifications and contract requirements. The Capital Procurement Manager protects project margins and schedules by managing long-lead items and owner-furnished, contractor-installed (OFCI) equipment, building strong supplier relationships and maintaining disciplined purchasing controls. ESSENTIAL DUTIES AND RESPONSIBILITIES Procurement strategy. Develops and executes procurement plans for each capital project in coordination with the Senior Director of Capital Project Managers, project managers and estimating, aligning purchasing with project budgets, schedules and specifications. Project buyout. Leads the buyout of materials, major equipment and subcontracted scopes following contract award, including bid packages, solicitation, bid leveling and recommendation of award. Long-lead equipment. Identifies long-lead and critical-path items (pipe, valves, fittings, pumps, chillers, boilers, air handlers, switchgear and similar equipment) early in the project and secures commitments that protect the construction schedule. Vendor and supplier management. Sources, qualifies and maintains a network of suppliers, manufacturers, distributors and rental vendors. Monitors vendor performance on price, quality, lead time and responsiveness. Negotiation. Negotiates pricing, payment terms, delivery schedules, warranties and contract terms to achieve the best overall value for Pro Services and its customers. Purchase orders and contracts. Prepares, issues and manages purchase orders and supplier agreements. Ensures terms, scope, insurance and compliance requirements are documented and consistent with prime contract obligations. Owner-furnished, contractor-installed (OFCI) equipment. Manages the logistics and coordination of OFCI equipment and materials. Confirms owner-furnished scopes, quantities and delivery schedules; coordinates with the owner, the owner’s vendors and the project team on shipping, receiving, inspection, documentation of condition and storage; tracks custody, damage claims and warranty handoffs; and aligns OFCI delivery with installation sequencing so owner-supplied items are ready when the field needs them. Submittals and approvals. Coordinates with vendors and the project team to obtain timely shop drawings, product data and submittals, and tracks approvals so released orders match approved specifications. Expediting and logistics. Tracks open orders, expedites deliveries, and coordinates shipping, receiving, staging and jobsite delivery so materials and equipment arrive when and where the field needs them. Cost control. Tracks committed costs against project budgets, flags variances and escalation risk early, and supports change order pricing with current material and equipment quotes. Market intelligence. Monitors commodity pricing, supply chain conditions, tariffs and lead-time trends, and advises project leadership and estimating on their impact to current and future work. Invoice reconciliation. Works with accounting to reconcile vendor invoices against purchase orders and receiving records, and resolves discrepancies, back orders, returns and credits. Compliance and risk. Ensures procurement activities comply with company policy, customer contract requirements (including Buy American, domestic content and OFCI provisions where applicable), and applicable federal, state and local regulations. Process and systems. Develops and improves procurement standards, templates, approval workflows and reporting. Maintains accurate procurement records in company systems for audit and future reference. Collaboration. Communicates regu…

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