Buyer, Supply Chain

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Buyer is responsible for purchasing a variety of equipment, supplies and services utilizing computerized systems, including Microsoft Word and Excel, and applying the guidelines of public sector procurement and knowledge of purchasing practices and related legislation such as Fair Business Practice, Freedom of Information Act, and Canadian Free Trade Agreement. Duties include meeting with user departments regarding purchase requirements, developing and maintaining sources of supply, selecting suppliers, negotiating prices and delivery dates, approving purchase requisitions/orders, and following up on purchases with regard to delivery date, discrepancies, and backorder situations. Prepares tender documents for a variety of supplies, services and equipment utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Provides input into the development of policies and procedures, arranges for the disposal of obsolete equipment, and maintains purchasing related files and records including up to date catalogues and price lists. What you’ll do Review requisitions and consult with user departments/programs regarding requirements for the acquisition of equipment, supplies and services, including specifications, quantity, quality, costs and delivery dates; recommend substitutes to improve delivery and/or costs. Contact suppliers for information such as price, delivery dates, quality, suitability, and taxes; select suppliers, negotiate prices and delivery dates and place orders for a variety of equipment, supplies and services either by telephone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintain related files and records. Participate in preparation of specifications, condition and legal binding documents for the formal tendering of equipment, supplies and services utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Solicit and analyze quotations from vendors in terms of price, quality and conformity to specifications and negotiate resultant supplies and services contracts and/or places purchase orders. Support the Sourcing negotiations process by maintaining negotiation logs, tabulating quotations from the proposals received in the tendering process, and by drafting final negotiated terms and conditions for supply and service contracts for final Leadership review and approval. Monitor compliance with contractual terms and conditions and carries out follow-up activities, such as monitoring delivery dates, resolving shipping problems, and expediting late deliveries by responding to inquiries and complaints, investigating order discrepancies, reviewing backorder situations, making price adjustments, and arranging for credit, return or exchange as appropriate; mediates disputes that may arise between parties. Contact suppliers to maintain sources of supply; maintain supplier representative contacts through meetings, and interviews. Evaluate and provide information on supplier performance as required. Maintain up to date catalogues and price lists of major suppliers and provide information and catalogue to user departments/programs as requested. Place specific supply and capital purchase orders with designated external suppliers in person, by telephone, fax, and/or electronically, complete data entry of purchase orders, arrange for appropriate approvals and forward to suppliers. Arrange for the disposal of obsolete equipment and/or surplus supplies as required. Provide input into the development of policies and procedures, documentation and training programs by evaluating procedures, identify…

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