Buyer @ Purchasing Department

The Purchasing Agent is responsible for procuring assigned subcontractor trade packages and materials, from bid solicitation and scope review through negotiation, award recommendation, and contract coordination. This position supports project budget and schedule objectives by securing competitive pricing, developing complete and clearly defined scopes of work, and maintaining accurate purchasing d
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ocumentation.
The Purchasing
Agent works closely with the Purchasing Manager, Estimating, Field staff, and Contracts/Insurance personnel to align purchasing activities with project requirements, constructability, logistics, and contractual obligations.
Essential Duties and Responsibilities Trade Package Purchasing Manage the purchasing and buy-out of assigned trade packages under the direction of the Purchasing Manager. Review drawings, specifications, estimates, and project requirements to prepare bid packages and detailed trade scope sheets. Identify qualified subcontractors and vendors, solicit competitive proposals, and follow up to obtain complete and timely bids.
Coordinate bid questions, requests for information, and scope clarifications with Estimating, Field staff, and other project team members. Prepare detailed bid-leveling comparisons identifying pricing differences, inclusions, exclusions, alternates, allowances, and potential scope gaps. Conduct scope-review meetings with prospective subcontractors and coordinate with Field staff to confirm constructability, logistics, sequencing, and trade interfaces.
Negotiate pricing, scope, commercial terms, and schedule commitments within established company guidelines and delegated authority. Prepare award recommendations, approval letters, and supporting documentation for review by the Purchasing Manager and final ownership approval. Coordinate approved awards with Contracts/Insurance personnel to support subcontract preparation, execution, and collection of required documentation.
Maintain complete and organized purchasing records, including proposals, leveling sheets, scope clarifications, approval letters, and final award documentation.
Purchasing
Schedule & Award Tracking Prepare, maintain, and update purchasing schedules for assigned trade packages, including bid due dates, scope-review meetings, approval deadlines, and target award dates. Coordinate target award dates with the Purchasing Manager and Field staff to support construction sequencing and project milestones. Identify long-lead materials and equipment and communicate anticipated procurement requirements to the project team.
Track purchasing progress and promptly report outstanding decisions, incomplete information, or other issues that may delay an award. Follow up on pending approvals and contract documentation to support timely completion of the purchasing process.
Budget
Tracking & Value Engineering Track assigned trade package pricing against established estimates and purchasing budgets. Prepare budget comparisons and report anticipated savings, overruns, and scope-related cost changes to the Purchasing Manager. Provide current subcontractor pricing and market feedback to Estimating to support budget development and reconciliation.
Identify Value
Engineering (VE) opportunities and assist in evaluating alternative materials, systems, and construction methods. Coordinate proposed alternatives with Estimating and Field staff to assess cost, constructability, schedule, and impacts on related trades. Maintain accurate records of approved scope changes, alternates, and VE decisions within purchasing documentation.
Cross-Functional Coordination Work closely with Estimating to understand budget assumptions, scope coverage, allowances, and exclusions before soliciting and awarding trade packages. Coordinate with Field staff to incorporate site conditions, access limitations, logistics, installation requirements, and sequencing into purchased scopes. Work closely with Contracts/Insurance personnel to communicate neg

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