Buyer - Procurement Services

Job Description Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario. At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team. Under the supervision of the Senior Portfolio Manager, Pre-Construction Services & Program Management, The Buyer – Procurement Services will coordinate and administer a variety of procurements, including low dollar value goods and services, conducting 2nd Stage procurement processes, contract amendments, purchase order creation and close-out, as well as building tenders in Oracle. The position provides advice, assistance and navigational services to internal clients in the development, evaluation, and award of, non-complex tenders, requests for proposals, amendments, certain contracts, purchase orders, and memorandum of understanding. Start rate: $46.09 (non-negotiable) What will I be doing? Conducting purchasing activities for low dollar value goods and services as assigned by Senior Portfolio Manager. Regularly accessing and reviewing portfolio-applicable requisitions for Procurement Services, ensuring data is accurate and back up documentation is attached, and, if no tender required, assigning to self for processing, or presenting details to management team for their direction on how to structure and build the associated tender event in Oracle. Exercising discretion with respect to following up with clients on deficiencies in requisition data. With input from management team, creating tender events in Oracle EBS, ensuring that tender vehicle and controls are correctly defined, a collaboration team is indicated, and that the tender is assigned to a Senior Procurement Officer or Procurement Specialist. Participate in strategy team meetings relating to assignment of requisitions to provide input to assist with proper direction. Coordinating the procurement process, including site visits, preparation of quotation documents and review of the Scope of Work, conducting administrative review of quotations received and confirming recommendations for selection of a successful bid. Conducting 2nd stage procurement process where a Vendor of Record (VoR) is established, including: guiding clients on 2nd stage procurement processes and policies; meeting with clients to discuss and draft the scope document, project schedule, pricing schedule and Q&A; collaborating with the client and Conflicts of Interest (COI) team in the examination of related contracts to determine if a COI issue exists that would prevent a vendor from bidding; directing Purchasing Coordinators to post documents to MERX and invite VORs to bid; responding to, and forwarding in-market questions from vendors to clients; preparing and posting associated addenda to tender documents; reviewing and sharing bids submitted with clients; creating POs and informing the winning proponent; and advising Purchasing Coordinators to inform unsuccessful bidders. Determining source of supply, method of purchase, conducting procurements and preparation of purchase orders. Administering the contract amendment process for contracts, including high value and complex contracts; ensuring the scope of work is clear, and ensuring Legal and appropriate level of executive approvals are in place. Interacting with clients and providing advice regarding the procurement process; liaising with Legal on final document preparation to ensure inclusion of all relevant contractual terms and conditions. Coordinating processing of foreign shipments through third party customs broker including acting as key liaison on inventory…

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