Buyer II

The Housing Opportunities Commission of Montgomery County (HOC) was established in 1974 to better respond to the County’s need for affordable housing. HOC is authorized to acquire, own, lease, and operate housing; to provide for the construction or renovation of housing; obtain financial assistance from any public or private source to assist its housing activities; and arrange for social services, resident services, and daycare. Job Description This is a professional position responsible for providing professional procurement services for purchasing supplies, services, construction and equipment for the Housing Opportunities Commission. Individuals performing this work need extensive knowledge of procurement methods, principles and practices. The work requires analysis to compare costs, delivery times and quality of products. Under occasional supervision, an employee in this class provides assistance with preparation of purchase requests, administration of routine purchasing contracts, collection of technical information for development of bid specifications for services and equipment, and determines awards of assigned Request for Proposals, Invitation for Bids, and other procurement methodologies, and recommends vendor selection. Guidelines exist in the form of Federal, State and County procurement regulations, internal purchasing procedures and the terms and conditions of contracts and agreements. The work performed has a direct impact on the quality of operations of the Housing Opportunities Commission through prompt deliveries of goods and services at competitive prices. Contacts are with all levels of HOC employees, public and or clientele, other governmental agencies, outside business organizations for the purpose of providing and verifying information and reporting status of procurement actions. Work is primarily performed in an office setting and is sedentary but with periods of intermittent standing, walking, moderate lifting and some bending. Examples Of Duties Full performance level of procurement dealing with all levels of complexity and staff contact. Reviews and analyzes purchase requests determining the appropriate procurement method, collecting technical information and developing bid specifications. Initiates such procurement actions as obtaining bids through phone or email solicitation or conducts routine IFB’s, RFP’s, and RFQ’s. Analyzes solicitation bids, tabulates and determines lowest, responsive and responsible bidder and recommends award of contract, or places purchase orders for goods and services not requiring formal advertisement for bids/proposals. Meets with department personnel to clarify purchase requirements, and to explain procurement-related procedures involving the bidding process, purchase and change orders, and types of solicitations. Places orders with limited signature authority. Assists with or provides training to staff on procurement policies and procedures. Assists with or provides training to staff on procurement systems/platforms. Works with vendors and staff to resolve disputes, and ensure compliance with contractual terms and conditions. Coordinates adjustments with suppliers such as replacement of materials not in conformance with specifications or cancellation of orders and insures receipt of proper credit. Initiates contract renewals, modifications and extensions; ensures pricing agrees with contracts, and that price increases fall within contract allowances. Ensures that RFP/IFB’s are issued, evaluated and awarded properly. Maintains awareness of new products, price changes, and other information that could affect the purchasing of items, and recommends substitution of items to reduce cost or improve delivery time. Prepares necessary correspondence and reports and assists with preparation of Commission presentation items. Maintains databases and preparation of custom reports. Performs related work as required. Minimum Qualifications Experience : At least three years of experie…

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