Buyer (Full-Time) - Purchasing - Remote
COVEProcurement & Contracts Coordinator COVE is a global technology partner advancing high-impact solutions from seabed to space. COVE transforms innovation into market-ready technologies through testing, commercialization support, market expertise and access to critical infrastructure. Leveraging its networks and mission-driven platform, COVE connects investors, innovators, industry, and the research
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community to drive cutting-edge capabilities for commercial and defence applications.
Based in Canada and operating internationally, COVE supports the full lifecycle of maritime and multi-domain technologies – from research and development to manufacturing, integration, and export – linking Canadian innovation to global markets. COVE has built a globally recognized innovation platform, with an ecosystem of more than 700 organizations spanning startups, multinational firms, researchers, Indigenous partners, and public sector collaborators. Through its programs, facilities, and partnerships, COVE enables real-world testing and validation, strengthens supply chains, and accelerates technology adoption in complex operating environments.
With strong connections across the North Atlantic, the United States, and the Arctic, and as part of international networks including NATO’s Defence Innovation Accelerator for the North Atlantic (DIANA), COVE plays a key role in advancing technologies that support economic growth, environmental sustainability, and global security. As part of the Corporate Services team, the Coordinator contributes to efficient, compliant and service focused procurement practices that support operational needs, financial accountability, vendor relationships and organizational objectives. Reporting to the Manager, Procurement & Contracts, the Coordinator provides day-to-day administration, coordination and tracking support for COVE’s procurement and contract management activities.
The position helps ensure that procurement requests, purchase orders, vendor documentation, contract records and related approval processes are organized, accurate and completed on time. Working closely with Finance, internal departments and external vendors, the Coordinator supports the procurement cycle, including requisitions, purchase orders, verification of receipt, invoice issue resolution, documentation follow up and contract life cycle tracking. The Coordinator maintains accurate vendor, procurement, and contract records, supports reporting and identifies matters requiring follow-up or process improvement.
Create, review, and process purchase orders from approved requisitions and contracts, ensuring accuracy, completeness, and compliance with procurement requirements. Track and monitor purchase order and contract approvals, proactively following up with internal stakeholders to support timely completion and documentation. Verify the receipt of goods and services, update purchase order records and support reconciliation and payment processing.
Prepare and provide regular updates on purchase order activity, including outstanding approvals, open commitments, completed orders, and items requiring follow-up or escalation to support payment processing and reporting. Liaise with vendors, Finance, and internal departments to resolve invoice discrepancies, obtain documentation, communicate status updates, and respond to procurement inquiries. Maintain the contract database by entering, updating, and organizing contract records, key dates, supporting documents, and related procurement information for easy retrieval and reporting.
Support the systems and processes for contract lifecycle tracking, renewal notifications, and monitoring, ensuring a seamless contract management experience for all stakeholders. Review and process alternate procurement justifications, ensuring submissions are complete, properly documented, and consistent with applicable procurement policies and approval requirements. Track procurement metrics and activity data to suppo