Buyer

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. Buyer (Purchase Card Holder) Operations & Maintenance Construction Services (O&M) Salary Range: $60,000-$70,000 Per Year Position Summary The Buyer (P-Card Holder) is responsible for planning, sourcing, purchasing, and expediting Commercial Off-The-Shelf (COTS) materials, equipment & supplies required to support of O&M projects. This position serves as a critical link between Operations, Accounting and the Subcontracts Department, ensuring that all P-Card transactions follow company procurement policies, customer contract requirements, audit and real property tracking requirements, ethical purchasing standards and applicable FAR/DFARS principles. The Buyer will manage rapid-response (COTS) procurement actions using the company purchase card (P-Card) to fulfill quick turn-around corrective maintenance requests and maintain on-hand inventory for future requirements regarding corrective and preventative maintenance occurrences, ensuring full documentation, policy compliance, audit readiness, and timely operational support for maintenance, repairs, and construction activities. Any service acquisition, single item equipment purchases exceeding $5,000 or procurement of non-COTS items requiring custom specifications are not within Buyer authority and must be requested through a Purchase Requisition in Agiloft to be issued under a formal Subcontract or Purchase Order to ensure compliance with established procurement policies and regulatory requirements. Essential Duties And Responsibilities Procurement Administration Review COTS requests for completeness, accuracy, approved funding, and required authorizations and approvals from the PM and/or Tools & Parts Attendant/Manager. Conduct said qualifying COTS purchases needed for preventive and corrective maintenance, repairs, facility operations, and construction support and ensure transactions meet company, contractual and regulatory compliance requirements. Assist with sourcing qualified vendors meeting technical requirements, schedule needs, quality standards, and competitive pricing. Obtain competitive quotations in accordance with contractual and company procurement policies. Negotiate pricing, delivery schedules, freight terms, warranties, and payment terms. Track order status through delivery, acceptance and payment and resolve shortages, damaged goods, or invoice discrepancies. Coordinate closely with the PM and/or Tools & Parts Attendant/Manager regarding upcoming requirements and replenishment needs. P-Card Purchasing & Administration Administer and track qualifying procurement activities using the company purchase card (P-Card) through a Government Property Purchase & Tracking System. Ensure all purchases strictly comply with company P-Card policy and purchasing thresholds. Verify purchase necessity, appropriate funding, and proper managerial approvals. Prevent split purchases intended to bypass approval limits. Maintain complete documentation for every transaction, including approvals, receipts, packing slips, delivery confirmations, vendor invoices, and purchase justifications when required. Reconcile P-Card transactions within accounting deadlines and ensure accuracy of spend categories. Assist in updating and streamlining the P-Card Process for best use and practice on an as-needed basis. Vendor Management Build and maintain relationships with qualified suppliers capable of supporting O&M and construction activities. Evaluate vendor performance related to quality, pricing, responsiveness and on-time delivery. Support vendor onboarding and ensure suppliers meet company and contract compliance requirements. Assist with resolving vendor issues, disputes, and performance concerns. Maintain and update the approved vendor database. Project Support Collaborate with Project Managers, Facility Managers, Maintenance Supervisors, Estimators and Subcontracts…

View the full posting and apply