Buyer Assistant

The County of Riverside’s Public Health Department has an opportunity for a Buyer Assistant who will be assigned to the Finance and Business Division in Riverside.
The Buyer Assistant will research and help process low value purchase orders, maintain routine inventory records, and complete usage reports.
The Department desires candidates who have experience with purchasing and procurement proces
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ses, including obtaining vendor quotes, reviewing pricing, and preparing purchase orders. Candidates should have experience using PeopleSoft, Microsoft Excel, and SharePoint, along with basic proficiency in Microsoft Word.
Meet the Team!
Riverside University Health System – Public Health is one of California’s largest and most dynamic public health departments, with dedicated professionals working to keep our communities safe and healthy. From disease prevention and health education to nutrition, emergency response, and community outreach, our team’s impact reaches every corner of Riverside County.
If you're passionate about making a meaningful impact on community health and well-being, consider joining our team at RUHS-Public Health. Together, we can work towards a healthier future for Riverside County.
For more information on RUHS–Public Health, please visit www.ruhealth.org/ruhs-public-health
• Research and conduct comparisons on products, services and vendors; compare availability, quality and cost factors for department needs; research problems, adjust schedules to meet deadlines and time frames and respond to customer concerns; review Procurement Services databases for turn-around time, and assist where necessary to expedite orders.
• Determine vendors from which purchase will be made and issue purchase orders up to $5,000; review standing purchase orders for renewal and departmental blanket orders to ensure low-cost emergency vendor service.
• Prepare and maintain a variety of statistical reports and records; compile and prepare periodic and special reports; maintain automated and manual filing systems for department supplies.
• Review requisitions for completeness, accuracy, cost effectiveness and adherence to standards, codes, County policies and procedures; monitor vendor documentation and purchase order activity; plan and schedule ordering, receipt and/or storing of goods; interpret complex reports and invoices to ensure goods received match requisitions; review documents for conformance to requisition policies.
• Order supplies and stock; check purchase orders against requisitions; check supplies received against invoices; maintain routine inventory records; inform appropriate County departments of relevant deliveries.
• Answer routine questions in person or via telephone; answer questions that involve searching for and abstracting technical data and detailed explanations of laws, policies or procedures; assist staff in solving the more complex and difficult inquiries, referring matters requiring policy decisions to a supervisor.
• Assist in training and orienting new staff members, as required.
Experience: One year of experience as an Accounting Assistant I (or higher) or Office Assistant II (or higher) with the County of Riverside or an equivalent position, in which the experience involved routinely processing Low Value Purchase Authorizations (LVPA's) or similar purchasing instruments.
Knowledge of: Basic methods, practices, and terminology of fiscal and procurement recordkeeping; basic business mathematics; basic mathematical/fiscal computer applications such as PeopleSoft queries and spreadsheets as they apply to the procurement process.
Ability to: Learn County purchasing principles, procedures and terminology; learn the methods of pricing, including the calculation of discounts and taxes; interpret and apply a variety of regulations, procedures and requirements; operate standard office equipment including computerized procurement systems; perform research to resolve problems and correct errors; read, understand a

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