Position Summary
Responsible for the procurement of a variety of goods and services on a complex and technical level consistent with company policy and procedures.
Essential Functions
- Review and processes Purchase Requisitions.
- Confers with vendors to obtain product or service information such as price, availability, and delivery.
- Complies with all Federal, State, and Tribal laws relative to the purchasing function.
- Selects products and/or services for purchase by testing, observing, or examining items or services rendered. Estimates values according to knowledge of market price.
- Determines method of procurement such as direct purchase or bid.
- Prepares informal and formal bid requests.
- Converts Purchase Requisitions to Purchase Orders.
- Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
- Maintains procurement records such as items or services purchased, costs, delivery, product, quality or performance and inventories.
- Discusses defective or unacceptable goods or services with receiving, personnel, users, vendors, and others to determine root cause problems and take corrective action.
- Expedites deliveries of goods and/or services to users.
- Coordinates activities with other departments and outside entities.
- Process claims with Vendors for damaged materials, monitor invoices for accuracy, and obtain credits where appropriate.
- Maintains contract and negotiates with Vendors.
- Keeps informed of new products.
- Develops new sources of supply.
- Evaluates vendor performance.
- Plans and carries out activities within the jurisdiction of the position to ensure prompt placement of orders for materials, supplies, equipment, and other related items in the quantity required when and where needed.
- Communicates and reports on the status of pending critical purchases to assure management's awareness of any possible delays that might affect planning.
- Keeps informed on cost of goods, pricing trends, and other matters, knowledge that will result in minimizing cost of purchased items.
- Remains familiar with UCC regulations as they pertain to the purchasing function.
- Abides by the STGC guidelines as applicable.
- Selects and maintains sources of supply using progressive purchasing techniques and methods.
- Prepares quarterly status report on major purchases and activities.
- Performs work independently with minimal supervision.
- Performs other duties assigned by the Purchasing Manager.
Position Qualifications
WORKERS IN THIS POSITION MUST BE 21 OR OLDER
Competency Statements
Decision Making- Ability to make critical decisions while following company policies and procedures. Accuracy- Ability to perform work accurately and thoroughly.
Negotiation Skills- Ability to reach outcomes that gain the support and acceptance of all parties with focus on maximizing Casino scarce resources.
Communication Skills- Ability to communicate effectively with others verbally and in writing. Working Under Pressure- Ability to complete assigned tasks in stressful situations.
Project Management- Ability to organize and direct a project to completion.
Organized- Possessing the trait of being organized for following a systematic method of performing a task. Detail Oriented- Ability to pay attention to the minute details of a project or task.
Business Acumen- Ability to grasp and understand business concepts and issues.
Problem Solving- Ability to find a solution for or to deal proactively with work-related problems. Time Management- Ability to utilize the available time to organize and complete work within given deadlines.
Education
High School Diploma or GED.
Associates Degree, or an equivalent combination of higher education with purchasing experience may be substituted in lieu of degree.
Experience
Five years purchasing experience, including three years Food and Beverage purchasing experience required.
Computer Skills
Microsoft Office advanced level in Word, Excel, and Outlook.
Enterprise Resource Planning software experience preferred.
Certificates & Licenses
Must obtain a Siletz Tribal Gaming License.
Other Requirements
Understanding of the accounting process.
Experience in budget analysis.
Able to read and understand blueprints, basic construction, and equipment systems.
Exposure to a broad range of purchasing activities including negotiations, JIT MRO, value-analysis, supplier relations, contracts, contract administration, UCC, purchasing laws and regulations.
Physical Demands
- Stand Constantly
- Walk Frequently
- Sit Frequently
- Handling/Fingering Constantly
- Reach Outward Constantly
- Reach Above Shoulder Occasionally
- Climb Not Applicable
- Crawl Occasionally
- Squat or Kneel Occasionally
- Bend Frequently
Lift/Carry
- 10 lbs or less Frequently
- 11-20 lbs Frequently
- 21-50 lbs Occasionally
- 51-100 lbs Occasionally
- Over 100 lbs Not Applicable
Push/Pull
- 12 lbs or less Frequently
- 13-25 lbs Occasionally
- 26-40 lbs Occasionally
- 41-100 lbs Occasionally
Other Physical Requirements
Vision: Near and Far
Sense of Sound
Work Environment
Work will take place in an office shared with others. The noise level is that of a standard office, multiple conversations taking place, telephones ringing, and printers and fax machine sounds. Some work may take place on the gaming floor. The environment is subject to smoke and the associated affects.
Working Conditions
Conditions of employment include passing a pre-employment drug screen, a background investigation, and completing a 180-day introductory period.