Buyer

SUMMARY: Turf Star Western (TSW) seeks an experienced Buyer to join our growing business! TSW is a leader in Commercial Turf, Consumer, Residential Landscape Contractor, Construction equipment, and Golf Course Irrigation for the West Coast. The Buyer serves as a key link between TSW’s purchasing department, vendors, and branch operations. This position requires specialized knowledge in parts procurement, vendor coordination, purchasing systems, and efficient administrative follow-through. OVERALL DESCRIPTION: The Buyer is responsible for independently managing the procurement of parts, equipment, materials, and supplies necessary for company operations. Working under the direction of the Purchasing Manager, the Buyer manages the purchasing cycle from sourcing and vendor coordination through purchase order issuance, delivery follow-up, documentation, and discrepancy resolution. This position supports cost-effective sourcing, productive vendor relationships, accurate procurement records, and inventory data accuracy across branch locations. This role requires strong analytical, negotiation, communication, and organizational skills, along with proficiency in ERP, procurement, and Microsoft Office systems. The Buyer must be able to manage multiple vendors, priorities, and deadlines while supporting operational continuity within the procurement department. KEY RESPONSIBILITIES: Sourcing and Purchasing Process, issue, maintain, and monitor purchase orders in the ERP system from requisition through receipt, ensuring accurate documentation, timely delivery, and resolution of discrepancies. Independently evaluate purchasing needs and identify appropriate vendors for parts, materials, equipment, and supplies. Source products and services in support of company operations, balancing cost, availability, quality, and delivery requirements. Review system-generated replenishment recommendations and execute transfers, reorders, or related purchasing actions as appropriate or assigned. Vendor Relationship Management Serve as the primary contact for assigned vendors, maintaining productive relationships and communicating regularly regarding orders, delivery status, pricing, documentation, and issue resolution. Evaluate vendor performance against delivery, quality, service, and cost expectations; escalate concerns to the Purchasing Manager as needed. Support vendor onboarding by gathering required documentation and setting up or maintaining vendor profiles in the ERP system. Conduct vendor research and inquiries to support sourcing, availability, pricing, and process-improvement needs. Inventory and Data Management Maintain accurate purchasing, pricing, item, inventory, and vendor data in the ERP system. Monitor inventory levels in coordination with warehouse and branch teams to help prevent stockouts, overstock, and data inaccuracies. Identify, research, and resolve purchasing and inventory discrepancies involving pricing, purchase orders, invoices, receipts, inventory data, and vendor records, escalating complex matters when necessary. Initiate pricing data file requests from vendors as necessary or when requested by management. Process parts returns, credits, and vendor claims with complete and accurate documentation. Internal Coordination and Support Coordinate with branch, warehouse, accounting, and other internal teams to communicate order status, maintain continuity of purchasing information, and resolve procurement-related questions and discrepancies. Provide timely, accurate responses to procurement-related administrative requests from internal customers and leadership. Assist the Purchasing Manager with supplier analyses, inventory analyses, special projects, and process-improvement initiatives as assigned. Reporting and Documentation Maintain accurate, organized, and audit-ready purchasing data and supporting records, including purchase orders, quotes, confirmations, pricing, vendor correspondence, and accounting or compliance documenta…

View the full posting and apply