Buyer

Job Posting Halifax Regional Municipality is inviting applications for the temporary, full-time position of Buyer in the Finance & Asset Management business unit. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. Under the direction of the Supervisor Inventory Management, the Buyer will coordinate with HRM clients, suppliers, and other procurement staff to meet operational requirements. The Buyer is responsible for purchasing equipment and materials to support warehouse activities and perform inventory management services for assigned locations through the application of inventory management and logistics, techniques, and principles. In addition to their key responsibilities, the Buyer is expected to integrate established goals and objectives, recognize the roles and responsibilities within the procurement process including the application of standardized programs and practices as they carry out their work by applying appropriate purchasing processes and HRM’s standardized workflow processes. Procurement staff are expected to advocate for and demonstrate the value of public procurement; to demonstrate a high level of professional values and ethics; to apply strict compliance with confidentiality and protection of information regulations; and to integrate the mission, vision and values of the Procurement department in everyday practice. DUTIES AND RESPONSIBILITIES: The duties of Buyer also include but are not limited to the following: Source all inventory materials and apply the appropriate procurement delivery approaches (i.e., standing offer, low value purchase, competitive public bidding, alternative procurement process, etc.). Prepare competitive bid documents for stock and special order items, conduct invitational bidding processes and award to successful bidder in compliance with the Procurement Policy to obtain best value for HRM. Recommend alternatives sources for materials and logistics when established sources are unable to meet operational requirements. Perform material requirements planning (MRP) including the determination of appropriate physical inventory levels and adjustments through the application of inventory control principles. Create, organize, and prioritize requisitions and purchase orders. Approve purchases within their delegated authority level. Manage the ordering process from requisition to receipt, expediting orders and tracking shipments including in transport to ensure deadlines are met. Provide tracking and scheduled arrival updates and ongoing communication until product is received. Create and manage SAP Materials Master (MM) and Purchasing Info Records (PIR). Maintain inventories, monitor usage inconsistencies, price changes, pack changes and vendor back orders. Address inbound order issues, returns, re-core, and supplier recalls. Arrange for warranty and rebuild services. Oversee inventory to investigate and process discrepancies and prevent stock-out and over stock materials. Investigate invoice discrepancies for resolution to allow for reconciliation (i.e. packing slips, goods receipt, damaged, quantities received, undelivered and on backorder). Vendor performance management through support and communication, monitoring vendor activities, capabilities and performance. Evaluate low value purchases for compliance. Identify non-compliance with procurement processes. Perform scheduled physical inventory counts and assist with count reconciliation. Participate in continuity of operations plan by assisting in u…

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