Buyer

Overview A city buyer in procurement acquires goods, services, and equipment, manages solicitations, ensures compliance with regulations, implements strategic sourcing, prepares documentation for approvals, maintains vendor relationships, and collaborates with departments to meet operational needs efficiently and transparently. Responsibilities Responsible for developing and executing solicitations to procure goods and services efficiently This includes drafting clear, compliant solicitation documents such as RFPs, RFQs, and RFBs, ensuring alignment with organizational needs and regulations Collaborate with stakeholders to define requirements, evaluation criteria, and contract terms Manage the solicitation process, including posting, responding to vendor inquiries, and evaluating bids for fairness and compliance Ensure timely execution of solicitations, maintaining transparency and adherence to procurement policies Leverage market research to optimize outcomes, fostering competitive bidding and cost-effective solutions while meeting project deadlines Oversee the requisition process using the INFOR ERP system, ensuring accurate submission and review of purchase requisitions Verify that departments provide complete and compliant documentation, including scope of work details, to meet organizational and regulatory standards Conduct thorough reviews to confirm alignment with budgetary and project requirements Maintain accurate records within the ERP system, ensuring traceability and audit readiness Collaborate with departments to resolve discrepancies and streamline requisition workflows, minimizing delays and ensuring procurement processes support operational efficiency Work closely with departments to understand their operational needs and project requirements Schedule and facilitate meetings to discuss solicitations, project scopes, and procurement strategies. Conduct monthly check-ins to stay aligned on current and upcoming projects, ensuring procurement supports departmental goals Assist in defining detailed scope of work documentation to ensure clarity in vendor deliverables Build strong interdepartmental relationships to foster effective communication and proactive problem-solving, ensuring procurement aligns with project timelines and operational priorities Assist department in finding any additional purchasing resources. May be asked to perform other duties as assigned Position Type and Typical Hours of Work Exempt – Full-Time - Monday-Friday 8:00am-5:00pm Must be available to work additional hours as needed Flexibility to work evenings, weekends, and holidays is a schedule requirement In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Minimum Qualifications Bachelor's degree (BA/BS) Six (6) months of experience Licenses, Certifications, and Other Requirements Required A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hiring Employment Testing Employment is contingent on passing any post-offer pre-employment screening as listed below: Criminal Background Check: Yes Motor Vehicle Record Check: Yes Drug Screening: Yes Physical Exam: Yes Clearing House Query: No Basis of Rating A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview Supplemental Information Any position that lists a minimum qualification for edu…

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