BUSINESS TRANSPORTATION ADMINISTRATIVE ASSISTANT
NSSEOBUSINESS TRANSPORTATION ADMINISTRATIVE ASSISTANT JobID: 1587 Position Type: Office Support Staff/ACCOUNTING/TRANSPORTATION ASSISTANT Date Posted: 9/28/2026 Location: Central Office Date Available: 07/01/2026 Closing Date: UNTIL FILLED General Information: Title ......................................................... Business Transportation Administrative Assistant Licensure ................................................. No License Required Endorsement ........................................... No Endorsements Required Classification ........................................... Classified - 12 month FLSA Status ............................................ Non Exempt Reposts to ............................................... Assistant Superintendent of Business Services Salary Classification ................................ Group Clerical Lane 80 ($26.42/hr - 27.17/hr) Benefits ................................................... Medical, dental and life insurance plans tailored for you and your family ................................................................. Contribution to Illinois Municipal Retirement Fund ................................................................. 403(b) participation ................................................................. 10 Vacation, 15 Sick days and 2 Personal Business days each year ................................................................. Employee Assistance Program ................................................................ Paid Bereavement leave Reviewed/Revised ................................... September 2026 Purpose: The position of the Business Transportation Administrative Assistant is to provide administrative support to the Business Services Department and coordinate student transportation and Medicaid-related functions to support the day-to-day operations and needs of NSSEO students, families, and programs. Essential Functions: Student Transportation: Service as liaison between NSSEO programs, parents/guardians, school districts, and transportation providers. Coordinate and update student transportation routes with transportation companies. Arrange field trips and other special transportation needs for NSSEO programs. Provide route sheets and supporting transportation materials to programs as required. Arrange special transportation needs with non-member district transportation companies and other transportation providers. Adjust routes and respond to district, program, and parent/guardian requests for special transportation services. Review transportation information regarding special equipment needs, procedures, and in-service training for bus drivers. Coordinate and attend bus driver meetings; represent NSSEO transportation needs and assist with agenda preparation. Schedule required bus evacuation drills with program administrators, the School Resources Officer (SRO), and transportation providers. Collect, review, and maintain accurate NSSEO program date for regular school year and summer routes. Oversee licensure requirements for staff with School Bs Driver Permits and staff seeking to obtain a permit. Schedule annual refresher training for NSSEO-employed school bus drivers. Coordinate with the Illinois Secretary of State's Office as needed. Medicaid Serve as a Medicaid liaison by contacting parents/guardians regarding consent forms and maintaining required documentation. Maintain and monitor referrals to keep information current in the appropriate system. Coordinate with administrators and therapist regarding Medicaid referrals and related documentation. Monitor Random Moment Time Studies (RMTS) and remind staff as needed to complete required online questionnaires promptly. Business Services / Other Administrative Responsibilities Schedule appointments or interviews as requested. Maintain files on all NSSEO vehicles and coordinate with maintenance to update vehicle mileage and condition. Receive student injury reports and coordinate insurance foll…