Business Services | Supervisor - Textbook Inventory & Distribution

PURPOSE Plan, coordinate and oversee the districtwide acquisition, receipt, inventory, distribution and accountability of textbooks and related instructional materials. Administer textbook inventory records and procedures, supervise assigned personnel, coordinate with Curriculum, Purchasing, Warehouse Services and schools, and provide accurate reporting to support efficient use and stewardship of district resources. MINIMUM QUALIFICATIONS Any combination of education and experience equivalent to an associate degree and three years of progressively responsible experience in inventory management, purchasing, logistics, educational materials or related business operations. Experience coordinating staff and managing inventory systems preferred. Strong organizational, analytical, computer, spreadsheet, communication and problem solving skills required. Ability to maintain accurate records, interpret procedures and coordinate work across multiple departments and school sites. ESSENTIAL FUNCTIONS Plan and coordinate districtwide textbook and instructional material inventory operations, including receiving, storage, allocation, distribution, transfers, returns and disposition of obsolete materials. Develop, implement and maintain standardized inventory procedures, records and accountability controls for textbooks at the warehouse and school sites. Coordinate initial and periodic textbook counts with schools and warehouse staff; reconcile discrepancies and document missing, damaged, surplus and unaccounted for materials. Enter, maintain and verify textbook inventory data in district systems; generate reports on quantities, locations, movement, condition and replacement needs. Coordinate with Curriculum on instructional material adoptions, projected quantities, replacement needs and ordering timelines; collaborate with Purchasing on requisitions, order status and vendor follow up. Monitor textbook expenditures, encumbrances, and available balances; reconcile purchasing records and prepare budget reports as requested. Prepare and issue purchase orders for approved textbook and instructional material purchases, maintain accurate records, and follow up on outstanding orders. Coordinate receiving and verification of textbook shipments against orders and packing documents; identify and resolve shortages, damages, incorrect shipments and related vendor issues. Plan and schedule textbook distribution and collection with Warehouse Services and school personnel to support timely availability of instructional materials. Supervise assigned personnel, including planning and assigning work, providing training and direction, monitoring performance and recommending personnel actions in accordance with district procedures. Provide guidance and training to school staff regarding textbook handling, inventory reporting, returns, transfers and accountability procedures. Analyze inventory trends and prepare summaries of shortages, losses, damages, surplus stock, expenditures and replacement requirements; recommend operational improvements. Work with the Deputy Treasurer to coordinate billing and collection of charges for lost or destroyed textbooks; maintain supporting records and assist with reconciliation and follow up in accordance with district procedures. Coordinate the identification, reassignment, reuse, recycling or authorized disposal of surplus and obsolete textbooks in accordance with district procedures. Maintain related forms, procedures, schedules, correspondence and records; support internal reviews and respond to requests for inventory information. Collaborate with Business Services, Curriculum, school administrators and other departments to resolve inventory and distribution issues and improve service. Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment, Employment, …

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