Business Operations Specialist

Job Profile: Administrative Operations Specialist 2 Job Family: Administrative Operations Time Type: Full time Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records. Job Description: Pay Rate: $50,000 - $53,000 annually; DOE Under the direction of the Business Operations Manager, the Business Operations Specialist performs a broad scope of fiscal duties and provides guidance to staff in support of ASU policies and procedures for the core business team and supports Educational Outreach and Student Services. This position assists with the basic payment processing, organizing, coordinating and oversight of the business operations functions in accordance with established University goals, priorities, timelines, funding limitations and/or other specifications. This position is intended to cover a broad range of fiscal responsibilities to support these program areas under Educational Outreach and Student Services. The ideal candidate will be self-motivated, have high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment. What’s in it for you: Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. Low-cost health, dental, vision, and life insurance benefits. Retirement program designed to promote long-term savings and provide income upon retirement. Paid time for volunteer and professional development. 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period. Wellness program for preventative health education and screenings. Disability and leave program for income protection. Employee assistance for free and confidential behavioral health services. ASU Discounts to sports/events along with discounts with ASU partnerships. This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00am to 5:00pm. Essential Duties: Work independently and exercise professional judgement to serve as a knowledgeable and helpful resource Keep up to date on ASU and department policies and procedures to ensure accurate output and processing Assist students and staff with their trip requests and expense reports Monitor a variety of account expenditures. Assist with audit requests and gathering documentation Process departmental supply orders Assist with special projects, requiring problem solving, research and recommendation of next steps Initiate and/or approves financial transactions in University accounting systems ASU‘s Financial Management Systems in accordance with best practices Provides solutions to problems presented by customers, colleagues and student, recommends changes to methods or procedures to management, utilizing knowledge of University policy and procedure to ensure accurate financial processing Advises and counsels on accounting and procurement matters to department and/or University staff, provides program specific training to campus users as needed, such as financial literacy (cash handling, expense and purchasing guidelines) to new staff, and best practices for student expenditures Maintaining a departmental p-card(s), including daily management, document retention and monthly reconciliations Providing oversight and ensuring accuracy of the purchasing proc…

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