Business Operations Analyst - Procurement

Job Summary: The Business Operations Analyst - Procurement supports day-to-day purchasing, supply inventory, invoice processing, and procurement reporting for the distribution center. This role processes and monitors purchase orders; reviews inventory levels for office supplies, packaging, and other operational supplies; compares purchasing and receiving records to supplier invoices; and helps resolve discrepancies. The position works closely with internal departments including Accounts Payable as well as suppliers and service providers through frequent in-person, telephone, and electronic communication. This is a procurement- and buyer-focused role that requires strong Excel skills, attention to detail, customer service, and the ability to understand financial and operational information. % of Time Essential Functions & Responsibilities: List in order of importance, up to 5 essential job functions and estimate the percentage of time spent on each. Total must equal 100%. Include up to 3 tasks related to each essential job function. 30% Purchase Orders and Invoice Processing Create, update, track, and close purchase orders in accordance with company purchasing procedures and financial controls. Review purchase orders, receipts, invoices, credits, and supporting documentation; compare records in the invoice processing platform and coordinate corrections when quantities, pricing, coding, or documentation do not align. Partner with Accounts Payable, internal requestors, and suppliers to resolve payment questions, missing documentation, and invoice discrepancies while maintaining organized records. 25% Inventory and Supply Management Monitor on-hand inventory and usage of office supplies, packaging, and other non-inventory or indirect materials used by the operation. Place and track supply orders to support timely availability while helping avoid shortages, excess inventory, and unnecessary expedited purchases. Use the Computerized Maintenance Management System (CMMS) or other inventory tools to order, receive, issue, adjust, and track supplies; support cycle counts and investigate inventory variances. 25% Vendor and Cross-Functional Support Serve as a day-to-day point of contact for suppliers and internal departments through in-person, telephone, and electronic communication. Coordinate with Procurement, Finance, Accounts Payable, Operations, Maintenance, and other departments to support purchasing needs and resolve routine issues. Follow up with suppliers regarding quotes, order confirmations, lead times, delivery status, backorders, substitutions, invoice questions, and service concerns. 20% Reporting, Analysis, and Process Support Review recurring financial, purchasing, invoice, and inventory reports for trends, exceptions, and discrepancies; interpret established Tableau dashboards and reports reviewed approximately bi-weekly. Use Microsoft Excel, including formulas, lookups, filters, and pivot tables, to organize, compare, validate, and analyze purchasing, invoice, inventory, and supplier data. Assist with reconciliations, accrual support, spending reviews, routine procurement metrics, process improvements, and other assigned projects. Qualifications: Requirements for the successful performance of Essential Functions & Responsibilities. Education and Work Experience: Bachelor’s Degree in Business, Supply Chain, Finance, Accounting, Operations, or a related field preferred; equivalent relevant experience may be considered. Two or more years of related experience in Purchasing, Procurement Operations, Accounts Payable, Inventory Control, Supply Coordination, or a similar business support role preferred. Experience in a distribution center, warehouse, manufacturing, or other fast-paced operational environment preferred. Experience working directly with suppliers or vendors and cross-functional internal customers preferred. Systems and Technical Skills: Proficiency in Microsoft Excel, including the ability to use formulas, …

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