Business and Financial Analyst - Fleet Services

Compensation Range $69,222.40 - $93,454.40 - Job Description Summary Open Until Filled Ready to make an impact? Join our fleet team and help keep the county moving forward. The Fleet Business & Financial Analyst performs professional-level financial, analytical, budgeting, accounting, procurement, and business support functions for Fleet Services. This position develops and analyzes financial and operational reports, supports the annual operating and capital budget process, reconciles Fleet financial and fuel transactions, administers purchase orders and supplier contracts, and serves as a key liaison with the Finance and Purchasing Departments. The position provides accurate, timely information and analysis to support financial accountability, operational decision-making, and long-term Fleet planning. - Job Description Financial Analysis, Reporting & Analytics - 25% Perform financial and operational analysis to support Fleet Services leadership, management decisions, accountability, and long-term planning. Develop, maintain, and analyze recurring and ad hoc reports, dashboards, performance measures, and financial summaries using Fleet, financial, fuel, procurement, and other County information systems. Write and maintain queries and reports to identify trends, variances, exceptions, discrepancies, and opportunities for process or cost improvement. Analyze expenditures, revenues, vehicle and equipment costs, fuel usage, lifecycle information, and other operational data; communicate findings to Fleet leadership. Assist with development and monitoring of key performance indicators and management reporting. Department Budgeting & Financial Planning - 25% Assist the Fleet Services Director with development, preparation, submission, and administration of the annual Fleet Services operating and capital budgets. Organize budget data, maintain budget worksheets, prepare projections and supporting documentation, and coordinate required information for submission to the Finance Department. Monitor budget-to-actual performance, expenditures, revenues, encumbrances, and available balances; research and explain significant variances. Assist with multi-year financial planning, capital vehicle and equipment replacement planning, and financial analysis supporting staffing, facilities, technology, equipment, and operational needs. Provide financial forecasts and analytical support throughout the fiscal year. Government Accounting, Reconciliation & Finance Support - 20% Apply governmental accounting practices, County policies, procedures, and internal controls to Fleet Services financial activities. Serve as a primary Fleet Services liaison with the Finance Department regarding accounting transactions, reconciliations, billing, reporting, and financial questions. Reconcile Fleet-related transactions and accounts; research and resolve discrepancies involving general ledger activity, invoices, billing, account coding, and other financial records. Review and reconcile fuel transactions, deliveries, fuel-card activity, and departmental billing to ensure accurate allocation to departments, vehicles, equipment, and cost centers. Prepare or support journal entries, internal billing, month-end and year-end processes, audit requests, and other financial documentation as assigned. Procurement, Contract & Purchase Order Management - 20% Serve as a primary requisitioner for Fleet Services purchase orders, supplier contracts, contract renewals/extensions, vehicles, equipment, parts, services, fuel, and other departmental needs. Prepare and submit requisitions and supporting documentation in accordance with County procurement policies and procedures. Monitor purchase order and contract balances, expenditures, pricing, expiration dates, renewals, and supporting documentation. Coordinate with Purchasing, Finance, Fleet staff, and suppliers to resolve purchase order, invoice, receiving, pricing, and payment discrepancies. Assist with preparation and administrat…

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