Budget and Procurement Specialist

SUMMARY: Manages procurement activities for all departments, including agreements for professional and non-professional services, to include contracts, agreements, leases and purchasing. Develop and maintain policies leveraging GSA purchasing benefits. Provide technical support to departments by assisting in contract formation, negotiation, administration, modifications, terminations, and all phases of the procurement process. Oversight of inventory control system. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops and maintains standard operating procedures to support overall inventory control. Develops operating procedures for contract administration and management. Timely and accurate fulfillment of inventory orders. Reviews lease and service agreements to ensure completeness, accuracy, and compliance with fiscal policies. Tracks procurement authority and initiate appropriate action to ensure compliance. Track leases related to office space and equipment. Establishes user accounts for centralized purchasing. Develops and maintains procurement forms and templates. Prepares procurement reports and checklists. Researches vendor pricing and obtain quotes for procurement as needed. Prepares Request for proposals (RFP) for quotes. Monitors contacts for expiration and compliance. Develops and maintains fixed asset inventory and disposition system Manages the disposal of property. Responds to unsolicited proposals as necessary. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. EDUCATION AND EXPERIENCE: Bachelors degree in Accounting or related field. An additional two (2) years of professional procurement specialist experience. One year governmental fund accounting experience. JOB QUALIFICATIONS Must pass a background check prior to employment and every 5th year thereafter. Applicants must not have any misdemeanor or felony offenses related to abuse, domestic violence, neglect, endangerment, dishonesty, or theft. Must comply with all health and personnel policies established by the Tribe. Is proficient in using computers and computer systems to enter data, navigate a variety of screens, and manage workload. OTHER SKILLS AND ABILITIES Generally Accepted Account Principles (GAAP) and Generally Accepted Auditing Standards (GAAS). IRS guidelines for information returns. Automated financial accounting systems Internal control procedures Tribal, Federal, and State legislative guidelines affecting financial matters. Best practices for cash management, budget payroll, purchasing and payables Grant compliance reporting Establishing effective working relationships with diverse groups and individuals. Communicating effectively both verbally and in writing. Problem solving and effective financial analysis Computer skills, imcluding Excel, Word, and various finance systems Interpreting administrative guidelines and applying them to the work station. Organizing multiple tasks and priorities, effective delegation, and time management.

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