Branch Administrator
Gemaire DistributorsDuties and Responsibilities Coordinate, process and reconcile center's daily cash reports. Record and verify customer payments by reconciling cash, check and credit card payments as indicated by Counter Sales Associates. Balance cash postings to cash receipts. Prepare bank reconciliations and deposits daily. Reconcile cash sales in the general ledger to bank deposits. Log and retrieve cash reconciliation reports. Maintain office filing and storage systems. Monitor and order Sales Center supplies. Distribute/file all incoming mail. Process eCommerce sales orders Schedule LTL/TL Inbound Deliveries Process Vendor Advance Shipping Notices Schedule 3PL Outbound Deliveries Research Vendor PO Claims to reconcile with Accounts Payable Research and Process Inbound and Outbound Freight Discrepancies Research and Maintain Open and Aging Vendor Warranty Claims and Returns Maintain Aging Sales Orders and Serial Number Discrepancies Perform other duties as assigned. In addition to the above responsibilities, this individual is held accountable for all other duties as assigned. Required Qualifications Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry. Knowledge of accounting practices and procedures a plus. Outstanding communication and organizational skills; must be very detail oriented. Proven success in providing excellent customer service. Ability to work independently but meet assigned goals and objectives in designated time frames. Capable of working in a fast-paced environment with skills to multi-task at different levels. Must possess the attitude of wanting to learn and grow with our Company. Knowledge of Microsoft Office products. Preferred Qualifications College/university degree preferred. Bilingual (Spanish) preferred. Years of Experience 1 Years Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry. Work Environment Details: Office Setting, Sales Center Office Work Schedule: Monday-Friday 7:30 am-4:30 pm Physical Demands Demand Frequency Sedentary – Lifting 0-10 pounds Occasional Light Lifting – 10-20 pounds Occasional Moderate Lifting – 20 to 50 pounds Never Heavy Lifting – 50 to 100 pounds Never Pulling/Pushing, Carrying Occasional Reaching or working above shoulder Occasional Walking Frequent Standing Frequent Sitting Constant Stooping Never Kneeling Never Repeated Bending Never Climbing Never Desk Work/Computer use/Telephone use Constant Operating a motor vehicle Never Operating a commercial vehicle Never Operating warehouse equipment, forklift, baseloid lift etc Never Other – Talk, Drive, visit customers etc. Frequent EEO Statement: Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color , race, religion, disability, sex, or national origin. We support a diverse and inclusive workplacewhere we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence. Requirements: Subsidiary: Gemaire Distributors Business Title: Sales Center Office Administrator Objective The Sales Center Office Administrator is responsible for assisting the Sales Center Manager in the daily administrative operations at one of our established wholesale HVAC distributorships that carries multiple brands of equipment, parts and supplies. The Sales Center Office Administrator will help maintain the office environment, operational checklists, daily cash reports, bank reconciliations, vendor claims, vendor warranties, among other duties.