Bookkeeper/Administrative Assistant

Accountant – Freight Forwarding / Logistics Job Title: Accountant Department: Finance & Accounting Industry: Freight Forwarding / Logistics Employment Type: Full-Time Reports To: Finance Manager / Controller Job Summary We are seeking a detail-oriented and experienced Accountant to join our freight forwarding and logistics company. The successful candidate will be responsible for managing Accounts Payable (AP), Accounts Receivable (AR), invoice processing, purchase order matching, customer and vendor reconciliations, collections, payments, and day-to-day accounting operations . The ideal candidate will have strong accounting knowledge, excellent attention to detail, and preferably experience working in the freight forwarding, transportation, logistics, or supply chain industry . Key ResponsibilitiesAccounts Payable (AP) Process and record vendor invoices accurately and on a timely basis. Match vendor invoices with Purchase Orders (POs), receiving documents, and supporting documentation . Verify invoice quantities, rates, taxes, accessorial charges, and other fees. Investigate and resolve invoice discrepancies with operations, purchasing, and vendors. Maintain accurate vendor accounts and payment records. Prepare vendor payment batches and ensure payments are made according to approved terms. Reconcile vendor statements and follow up on outstanding or disputed invoices. Monitor AP aging and ensure overdue items are addressed. Maintain proper documentation and approval records for all payments. Accounts Receivable (AR) Prepare and issue customer invoices accurately and on time. Review billing information against shipment files, quotations, rate agreements, POs, and other supporting documents. Ensure all freight charges, duties, customs fees, fuel surcharges, accessorial charges, storage, detention, and other applicable charges are properly billed. Post customer payments and maintain accurate customer accounts. Reconcile customer statements and investigate discrepancies. Follow up on outstanding receivables and assist with collections. Monitor AR aging and escalate overdue accounts when necessary. Work closely with the operations and customer service teams to resolve billing issues. Invoice & PO Matching Perform three-way matching , where applicable, between: Purchase Orders Vendor invoices Receiving/service documentation Verify that freight and logistics invoices are supported by the appropriate shipment/job documentation. Identify duplicate invoices, incorrect rates, missing approvals, and billing discrepancies. Coordinate with operations and management to resolve exceptions. Customer & Vendor Reconciliations Perform regular reconciliations of customer accounts. Reconcile vendor statements against company records. Investigate and resolve unapplied payments, credit balances, short payments, duplicate payments, and outstanding invoices. Maintain accurate sub-ledgers and supporting schedules. Communicate professionally with customers and vendors regarding account discrepancies. General Accounting Maintain accurate accounting records and supporting documentation. Post journal entries as required. Assist with bank and credit card reconciliations. Assist with month-end and year-end closing procedures. Prepare and maintain account reconciliations and supporting schedules. Assist with accruals, prepaid expenses, fixed assets, and other accounting entries. Review the general ledger for accuracy and investigate unusual transactions. Assist management with financial reporting and accounting analysis. Maintain organized accounting files and records. Assist with audits, tax filings, and year-end requirements. Freight Forwarding / Logistics Accounting Review accounting transactions related to import, export, ocean, air, trucking, warehousing, customs, and other logistics services. Ensure revenue and expenses are properly allocated to the appropriate shipment, job, customer, or file . Review job profitability and identify missing costs …

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