Billing Specialist - 3PL Warehousing

Position Overview Tactical Logistic Solutions, an end-to-end logistics provider, is seeking a detail-oriented Billing Specialist to manage customer billing for our third-party logistics (3PL) warehousing operations and Direct to Consumer. This position is primarily responsible for preparing, verifying, and issuing accurate invoices using data from multiple warehouse, operational, and accounting systems. The role also supports accounts payable by entering vendor invoices, maintaining accurate AP records, and coordinating invoice approvals and vendor inquiries. The ideal candidate is organized, analytical, comfortable working across multiple systems, and able to meet deadlines in a fast-paced environment. Key Responsibilities3PL Warehousing Billing (Primary Focus) · Prepare and issue timely, accurate customer invoices for warehousing and fulfillment services using information from multiple systems. · Review billing data for storage, receiving, outbound orders, picking and packing, handling, and other applicable 3PL service charges. · Cross-reference warehouse activity, customer rate agreements, service records, and system reports to confirm billing accuracy and completeness. · Identify and resolve missing transactions, pricing discrepancies, duplicate charges, and other billing exceptions before invoices are finalized. · Maintain customer billing schedules, rate information, and supporting documentation; coordinate with warehouse operations and customer service to resolve questions. · Research customer invoice inquiries and prepare billing corrections or credits for management approval. · Assist with month-end billing reconciliation and reporting to ensure services performed are invoiced. Accounts Payable · Collect and enter vendor invoices into the accounting system promptly and accurately. · Verify invoice details, appropriate expense coding, supporting documentation, and required approvals before posting. · Monitor open AP invoices, due dates, and vendor statements; identify discrepancies, duplicates, and missing invoices. · Communicate with vendors and internal departments to resolve invoice questions and maintain accurate AP records. · Support preparation of payment schedules and payment processing as directed by management. · Assist with AP reconciliations, month-end closing tasks, and organized record retention. Qualifications · At least 2 years of experience in billing, accounts payable, accounting support. · Experience with 3PL warehousing, logistics, fulfillment, or high-volume transaction billing strongly preferred. · Comfortable working across multiple software platforms and reconciling information between systems. · Proficiency in Microsoft Excel and familiarity with accounting software; QuickBooks experience is a plus. · Strong attention to detail, analytical thinking, time management, and problem-solving skills. · Clear written and verbal communication skills and ability to coordinate across operations, finance, customers, and vendors. · Ability to manage recurring deadlines, prioritize competing tasks, and maintain confidentiality. · Implement AI interface with processes. Industry & Employment Industry: Transportation, Logistics, Supply Chain and Storage Employment Type: Full-time Work Arrangement: On-site Pay: $5,000.00 - $5,833.33 per month Benefits: 401(k) Health insurance Paid sick time Paid time off Application Question(s): 1. How many years of billing or accounts payable experience do you have? 2. Have you prepared customer invoices using data from more than one operational or accounting system? 3. Do you have experience in 3PL warehousing, logistics, or fulfillment billing? 4. Are you proficient in Excel and comfortable learning new accounting or warehouse systems? Work Location: In person

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