Bilingual Logistics Coordinator (English-Spanish)

Job Summary
The Logistics Coordinator is responsible for overseeing and coordinating the movement of all materials, samples, templates, furniture pieces, and finished products entering and leaving the company.
This position serves as the main point of contact for trucking, delivery, and waste management vendors, while coordinating with Project Management, Purchasing, Production, and the warehous
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e team. The Logistics Coordinator ensures that every pickup, delivery, receipt, inspection, sit test, and installation is properly organized, scheduled, documented, communicated, and completed according to project requirements and confirmed schedules.
The Logistics Coordinator also serves as a proactive logistics checkpoint for the Project Manager by monitoring expected arrivals and scheduled movements, identifying missing items or information, and communicating any issue that requires follow-up with the client or another department. Must speak, write and read in Spanish.
Duties
• Logistics Coordination
- Manage all incoming and outgoing materials, furniture, samples, templates, and finished products.
- Coordinate logistics activities with Project Management, Purchasing, Production, and the warehouse team.
- Maintain the logistics schedule for deliveries, pickups, material receptions, sit tests, and installations.
- Organize sit tests in coordination with Project Management and Production, ensuring that the required furniture pieces, samples, materials, and paperwork are prepared before the client’s arrival.
- Serve as a proactive checkpoint for the Project Manager by reviewing expected arrivals and scheduled logistics activities.
- Immediately notify the Project Manager when an expected sample, template, fabric, material, furniture piece, or other item does not arrive as scheduled so the Project Manager can follow up with the client or appropriate contact.
- Identify missing information, materials, confirmations, or documentation that could affect an upcoming logistics activity and communicate it promptly to the Project Manager.
- For large deliveries of finished products, begin requesting the applicable pieces from Production at least four days before the scheduled pickup or delivery.
- Follow up with Production to confirm that all required pieces will be completed, transferred, inspected, packed, labeled, and stored on time.
- Confirm that the warehouse and Production teams are properly prepared before each scheduled movement or event.
Deliveries, Pickups, and Installations
- Schedule and coordinate deliveries, pickups, and installations with the Project Manager, vendors, trucking companies, and internal teams.
- Coordinate all client-related logistics through the Project Manager; the Logistics Manager will not communicate directly with clients.
- Obtain all client-approved delivery information and requirements from the Project Manager before coordinating with vendors and internal teams.
- Obtain and review quotes from trucking and delivery companies.
- Confirm dates, arrival windows, pickup times, addresses, access requirements, and the scope of work for each delivery or installation.
- Coordinate COIs, building requirements, insured values, and other documentation through the Project Manager when required.
- Confirm that furniture and materials are properly packed, labeled, staged, and ready before release.
- Verify that all pieces, cushions, hardware, and supporting materials are included before pickup or delivery.
- Track each delivery through completion and confirm successful receipt or installation.
Final Quality Control
- Receive finished pieces from the Project Manager after the Project Manager has completed the initial quality-control inspection.
- Conduct an independent second quality-control inspection to provide an additional review before the items are packed and released.
- Verify that each item is complete, clean, in good condition, correctly identified, and ready for delivery or installation.
- Confirm that all r

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