Bilingual Administrative Assistant / Operations (Invoicing, Purchasing & HR)

About Us We are an established corporate group in southern Puerto Rico operating across three specialized divisions: MGD Industrial (industrial staffing, technical compliance, and microbiology/sterilization services for medical device manufacturers), MGD Air (HVAC sales, split-unit AC distribution, and commercial maintenance), and Hilton Custom Cellars (high-end architectural design, custom racking, and specialized refrigeration systems for luxury wine cellars). We are looking for a versatile, detail-oriented Bilingual Administrative Assistant to support financial, purchasing, and human resources operations across our companies. Job Description In this role, you will play a key part in managing billing and accounts receivable, purchasing and vendor negotiations, payroll processing, and providing general support in Human Resources and accounting for all three business lines. Key Responsibilities Invoicing & Accounts Receivable: Generate, process, and send client invoices accurately across all divisions; actively follow up on outstanding balances and collection accounts. Purchasing & Negotiation: Issue purchase orders, request quotes for materials, specialized equipment, and service supplies, negotiating pricing, terms, and delivery schedules with suppliers to optimize costs. Payroll & HR Support: Collect and verify worked hours for payroll processing; maintain updated employee files, track attendance/leave, and assist with basic recruitment and HR onboarding tasks. Accounting Operations: Maintain daily financial transactions, accounts payable (vendor bills), and general ledger entries using QuickBooks . General Administrative Support: Answer incoming calls, handle office correspondence, maintain organized filing systems, and assist management with daily operational workflows. Qualifications & Requirements Education: Bachelor’s degree in Business Administration, Accounting, Human Resources, Marketing, or a related field. Experience: Minimum of 2 to 3 years of experience in administrative, accounting, purchasing, or payroll roles. Language Skills: Fully Bilingual (Spanish & English) — Excellent verbal and written communication skills in both languages are required. Software Proficiency: Hands-on experience with QuickBooks (required) and proficiency in MS Office (Excel, Word, Outlook). Core Competencies: Strong negotiation skills, high attention to detail, confidentiality, and the ability to multitask in a multi-company environment. Benefits Competitive compensation Paid Time Off (Vacation and Sick Leave per PR Labor Laws) Christmas Bonus Standard Day Shift schedule (Monday through Friday, no weekends) On-site parking Professional and stable work environment Pay: From $2,300.00 per month Work Location: In person

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