Audiovisual Production Logistics Coordinator

Industry: Live Events / Entertainment Technology / AV Production About BLS BLS is a growing entertainment technology and production company serving the Pacific Northwest. We provide lighting, audio, video, rigging, drapery, equipment rentals, and systems integration for live events, theaters, schools, corporate productions, and entertainment venues. With approximately 500 events each year, a busy rental operation, and multiple production teams working across the region, keeping people, equipment, trucks, vendors, and schedules coordinated is a big job. We’re looking for someone who enjoys that challenge. About the Role The Production Logistics & Scheduling Coordinator coordinates the people, equipment, transportation, and outside resources needed to keep BLS productions and field operations moving. You’ll serve as a central point of coordination between project managers, production leads, warehouse staff, technicians, freelancers, and vendors. On any given day, you might be scheduling a crew for an upcoming event, arranging a truck, confirming a subrental, tracking down an equipment delivery, resolving a scheduling conflict, or making sure the warehouse knows what needs to leave first. This is a hands-on coordination role in a fast-moving production environment. Priorities change. Schedules shift. Last-minute requests happen. We’re looking for someone who stays organized, communicates clearly, anticipates problems, and follows things through without needing constant direction. What You’ll Do Crew Scheduling Schedule employees and freelance technicians for productions, installations, rentals, and service calls. Coordinate availability, assignments, call times, locations, and schedule changes. Work with department leads to determine labor needs and assign appropriately qualified personnel. Maintain an accurate master crew schedule. Coordinate freelance labor and outside staffing when internal resources aren’t available. Identify scheduling conflicts, overtime concerns, and staffing shortages early. Make sure production leads have accurate crew information before each job. Production Logistics & Transportation Coordinate equipment deliveries, pickups, freight, and production transportation. Schedule trucks, drivers, couriers, and outside transportation providers. Work with the warehouse to establish prep, load-out, delivery, and return deadlines. Coordinate logistics across multiple productions happening at the same time. Communicate site access, delivery instructions, timing, and logistical changes. Identify conflicts involving vehicles, equipment, staffing, or timelines before they affect a job. Help coordinate travel and lodging for out-of-town productions when needed. Purchasing, Subrentals & Vendors Arrange approved production purchases, consumables, and special-order items. Coordinate equipment subrentals when BLS inventory isn’t available. Request quotes and confirm availability with approved vendors. Make sure purchases and subrentals are authorized before orders are placed. Coordinate POs, vendor confirmations, delivery dates, and equipment returns. Track outstanding orders and follow up on delayed or missing items. Work with accounting to keep purchasing documentation and job coding accurate. Look for ways to reduce unnecessary freight, subrentals, rush orders, and last-minute costs. Production Readiness Review upcoming jobs with project managers and department leads. Participate in production planning and scheduling meetings. Keep job and scheduling information current in BLS systems. Confirm that crews, equipment, transportation, and outside resources are arranged before production deadlines. Communicate changes and outstanding needs to the right teams. Escalate unresolved problems before they affect a production. Coordinate warehouse priorities and deadlines with the Warehouse Lead. Operations & Process Improvement Maintain accurate scheduling, logistics, purchasing, and vendor rec…

View the full posting and apply