Associate Supply Chain Planner & Buyer

Ultimate Staffing is seeking an entry-level supply chain planner and buyer who currently lives in the Menlo, CA or surrounding areas, who will support material planning, procurement, inventory management, and supply chain activities for both clinical and commercial production, working closely with and under the guidance of senior supply chain team members. This is a strong opportunity for someone early in their supply chain career to build hands-on experience within a regulated medical device manufacturing environment. The ideal candidate will have some exposure to or coursework in pharmaceutical or medical device manufacturing, basic familiarity with ERP systems (particularly NetSuite), and a genuine interest in learning to manage supply chains in regulated environments. This position requires solid analytical skills, developing vendor communication abilities, and the capacity to coordinate effectively with cross-functional teams including production, R&D, quality assurance, regulatory affairs, and contract manufacturing partners. PRINCIPLE RESPONSIBILITIES Material Planning & Procurement Assist in maintaining material requirements planning (MRP) for BOM and non-BOM GMP materials, raw materials, packaging components, and production supplies. Support procurement activities including RFQ processes, purchase order entry, and basic vendor communication, under the guidance of senior buyers/planners. Help analyze demand forecasts, production schedules, and lead times to support material availability and appropriate inventory levels. Prepare reports to help monitor material usage, inventory levels, reorder points, safety stock requirements, and cost trends using ERP systems. Support daily MRP monitoring and assist with management of purchase orders to help ensure timely procurement and receipt of materials. Supply Chain Coordination & Vendor Management Support relationships with suppliers, contract manufacturers, and/or vendors to help ensure high-quality goods and services, competitive pricing, and on-time delivery performance. Coordinate with production, warehouse, quality assurance, and supply chain teams to support appropriate procurement, scheduling, and movement of materials. Participate in incoming materials meetings, helping communicate material availability to support alignment with production schedules. Assist in resolving supplier questions and issues by coordinating with impacted departments including finance, quality, and operations. Inventory Management & Optimization Monitor inventory levels and assist in maintaining appropriate safety stock formulas and reorder points specific to medical device manufacturing requirements. Help provide regular updates on project progress, inventory status, and material flow. Assist in tracking and reconciling supply plans versus build plans, escalating challenges as needed. Provide support for warehouse operations including receiving, inspection, storage, and material movement as needed. Systems Management & Documentation Assist in monitoring and maintaining vendor master data to help ensure accuracy against overall site business policy and the Approved Supplier List. Enter, review, and maintain purchase orders in ERP systems (i.e. SAP, NetSuite), ensuring accuracy and compliance with procurement procedures. Support the maintenance and updating of Standard Operating Procedures (SOPs) related to procurement, material planning, and supply chain processes. Quality & Compliance Follow and support compliance with FDA regulations (21 CFR Part 820), ISO 13485 quality management systems, GMP, and GDP procedures and requirements. Support implementation of and compliance with operational standards for supply chain excellence. Performance Management & Continuous Improvement Assist in tracking and reporting on purchasing and supply chain KPI metrics. Contribute ideas for process optimization, cost reduction, and efficiency improvements in procurement and supply chain operations. Actively particip…

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