Assistant to the Town Manager/Planning & Zoning Administrator

Job Title: Town of Corydon Assistant to the Town Manager/Planning & Zoning Administrator Department: Town Hall Reports to: Town Manager FLSA Status: Non-Exempt / Full-Time Location: Corydon, Indiana Position Overview The Assistant to the Town Manager is to provide high-level administrative, analytical, and technical support to the Town Manager, often facilitating daily operations, special projects, and providing research. The Assistant serves as a liaison between departments, the public, and the Council, often managing research, drafting any reports for the Town Manager to review, and handling communications. The Assistant to the Town Manager serves as the Planning & Zoning Administrator and is responsible for reviewing land use plans, enforcing zoning ordinances, and processing development applications to ensure compliance with local, state, and federal regulations. Key Responsibilities Administrative and Operational Support o Delegated tasks by the Town Manager day-to-day depending on the day’s workflow. o Updating the backflow excel spreadsheets as they come in, updating the Town Manager on any pertinent information. o Handle incoming complaints and delivering them to the Town Manager to handle them further, unless the Town Manager is specifically asked for. o Prepare reports and correspondence for the Town Manager to review. o Assist with the development and monitoring of the annual budget, in coordination with the Town Manager. o Maintain documents for the Town Manager, including departmental documents needing to be kept on file. o Assist with grant application, maintenance and correspondence. o Assist with the bidding process for contracts and services. o Manage in-house technical assistance and IT support. o May be required to perform other related duties, as needed. Project Management and Coordination o Material Safety Data Sheet initial procurement for the Town Hall, compiling them into binders. o Updating any Material Safety Data Sheets already in the Town Hall binder by replacing sheets or removing them, as needed. o Conducting in-depth research for projects and operational issues for the Town Manager, including laws and regulations, quotes, and preparing any research paperwork needed. o Analyzing data and presenting information to the Town Manager based on research conducted for projects. o Briefing the Town Manager on any concerns and present any solutions. o Coordinates interdepartmental projects and ensures compliance with state and regulatory requirements. Planning & Zoning o Evaluate land use proposals, rezoning requests, site plans, and variances for compliance with zoning codes. o Process, review, and issue permits for development projects, signs, and land divisions. o Research and develop comprehensive, neighborhood, or specific area plans to guide town growth. o Present reports to planning commissions, zoning boards, and town councils; acting as a liaison for public meetings. o Investigates zoning violations and conducts site visits to ensure project compliance. Common Responsibilities o Interpret and apply zoning ordinances and land use laws and regulations. o Communicate with developers, engineers, and citizens regarding project requirements. o Prepare maps, reports, and presentations for official meetings. o Prepares and maintains annexation applications and files. o Maintain records of development applications and decisions. o Participate in HPC Coordination. o Build and maintain relationships with municipal contacts to ensure timely access to data. o Collect and standardize information on meetings, approvals, and permits for internal reporting. o Manage the Town’s Flood Plain. o Recommend workflow improvements and support automation tools to streamline data collection. o Manage the Town’s Business Licensing, both new and annual renewal These Key and Common responsibilities are not to be construed as a complete statement of all duties performed. Employees will be required to perform o…

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