Assistant to the General Manager

Job Summary We are seeking a reliable and detail-oriented Assistant to the General Manager to provide administrative and operational support. This role is responsible for assisting with billing, inventory and tracking systems, daily contractor paperwork, utility locate requests (Miss Digs), purchase order processing, job tracking, and general office duties. Strong Excel skills and the ability to manage multiple priorities in a fast-paced environment are essential. Key Responsibilities Assist with billing processes, including preparing invoices, tracking payments, and maintaining accurate billing records Help implement and maintain tracking and inventory procedures to ensure materials and equipment are properly monitored Complete required daily paperwork for prime contractors accurately and on time Call in Miss Digs (utility locate requests) as needed and maintain related documentation Support the purchase order (PO) system, including creating, tracking, and organizing POs Maintain job tracking systems and update project status records Use Microsoft Excel for data entry, tracking spreadsheets, reports, and inventory management Perform general office duties such as filing, answering phones, organizing documents, and supporting day-to-day administrative needs Communicate effectively with internal team members, contractors, and vendors Assist the General Manager with additional tasks as assigned Required Qualifications Strong proficiency in Microsoft Excel (data entry, formulas, organizing spreadsheets) Excellent attention to detail and organizational skills Ability to manage multiple tasks and meet deadlines Clear written and verbal communication skills Reliable, self-motivated, and comfortable working in a fast-paced environment Basic computer and general office skills Preferred Qualifications Previous experience in an administrative, office support, or construction/contractor-related role Familiarity with billing, purchase orders, inventory tracking, or job costing Experience calling in utility locates (Miss Dig / 811 systems) Knowledge of basic accounting or office software beyond Excel Additional Information This position reports directly to the General Manager and plays a key role in keeping daily operations organized and running smoothly. Pay: $20.00 - $24.00 per hour Expected hours: 32.0 per week Work Location: In person

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