Assistant Purchasing Agent (Salary commensurate with experience)

General Statement of Job Under general supervision, assists the Purchasing Agent in the direction and overseeing of the activities of the Procurement Division and Warehouse Functions. Performs professional public procurement activities for the cost-effective acquisition of equipment, supplies, materials, and services for all departments in accordance with the local, state and federal public procurement regulations, ordinances, and requirements. Maintains records and files of purchase requisitions, purchase orders, and related information within the City’s enterprise resource planning (ERP) and e-procurement systems. Ensures transparency, competition, fiscal stewardship, and compliance for the City. Provides purchasing and contracting support to all City departments for supplies, materials, equipment, miscellaneous services, professional services, construction projects, and facilities maintenance. Assists in developing specifications/statements of work for purchase requirements and solicits bids or negotiates contracts as necessary. Minimum Training and Experience Education: Bachelor's degree in Business, Finance, or Accounting Experience: Six (6) years practical experience as a buyer and purchasing and materials management supervision Certifications: Preferred: Note: The City retains the right to determine equivalencies. Any certifications not possessed at hire, must be obtained before the employee is removed from probation in order to continue employment with the City. Physical Requirements Must be physically able to operate a forklift and a variety of automated office machines, which includes a computer, adding machine, copier, fax machine, etc. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. Light Work usually requires walking or standing to a significant degree. Must be able to lift and/or carry weights of ten to fifty pounds. Other Information ESSENTIAL JOB FUNCTIONS Assists the Purchasing Agent in the planning, directing and overseeing of the activities of the Procurement Division including instructing, assigning and reviewing work, planning, maintaining standards, and coordinating activities through various software platforms. Works with department/division heads in planning and budgeting purchasing requirements. Develops and coordinates specifications and statements of work with appropriate department/division heads. Assigns workload to the appropriate buyer, reviews. Prepares, advertises and processes bid and proposal packages as necessary. Negotiates contracts using complex best value concepts. Evaluates bidders and proposers for technical ability and responsibility. Presents recommendations to the Purchasing Agent, Finance Director or City Manager for award based on findings. Meets with vendors to discuss and review products, equipment and services; maintains and ensures appropriate vendors and contractors have adequate general liability, automotive liability, and worker’s compensation insurance certificate. Assists Procurement staff in monitoring the purchasing, inventory and materials issuance of the warehouse including waterworks materials, office supplies, general supplies, automotive/equipment parts, and fuels through various software platforms. Conducts spot checks of inventory; reviews inventory procedures and records. Analyzes stock levels and disposition records. Monitors fuels management program for strict compliance with state and federal environmental laws and regulations. Provides for the sale of all surplus vehicles, equipment and materials. Prepares various records and reports such as requisitions, bid packages, request for proposal packages, purchase orders, contracts, newspaper copy, time sheets, timecards, monthly reports, memorandums, budget sheets, auction reports, etc. Receives and reviews warehouse inventory, fuels invento…

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