Assistant Project Manager – High-End Residential Construction

Job Summary We are seeking a dynamic and detail-oriented Assistant Project Manager to join our high-end residential construction team. In this pivotal role, you will support the successful planning, coordination, and execution of luxury residential projects from inception to completion. Your proactive approach and strong organizational skills will ensure projects are delivered on time, within budget, and to the highest standards of quality. This position offers an exciting opportunity to work alongside seasoned professionals in a fast-paced environment, contributing to the creation of exceptional living spaces that reflect craftsmanship and elegance. Be Design Associates is seeking a full-time Assistant Project Manager (APM) to join our team for a high-end custom residential project in Lantana, Florida. This is a highly involved, field-based project management position. The APM will work full-time from the project site and serve as Be Design's primary day-to-day representative on site, working alongside the General Contractor and project team. We are looking for someone who understands construction, is highly organized, takes ownership of their work, and can be trusted to manage significant portions of the project with limited day-to-day oversight. Key Responsibilities The Assistant Project Manager will be responsible for a combination of field coordination, subcontractor procurement, project administration, and financial tracking, including: Manage the day-to-day coordination of subcontractors and vendors assigned to Be Design. Assist with and ultimately take ownership of subcontractor procurement, including soliciting proposals, leveling bids, clarifying scope, negotiating pricing, and preparing recommendations for award. Prepare and manage subcontract agreements, scopes of work, purchase orders, and related documentation. Coordinate subcontractor mobilization, scheduling, sequencing, and field activities. Maintain a strong understanding of the project drawings, specifications, design intent, and assigned trade scopes. Proactively identify construction issues, coordination conflicts, schedule concerns, incomplete work, and items requiring management attention. Work closely and professionally with the General Contractor's project management and field staff. Participate in subcontractor meetings, coordination meetings, owner/design meetings, and other project meetings as required. Track project financials for assigned scopes, including contracts, commitments, change orders, invoices, allowances, budgets, and anticipated costs. Review subcontractor invoices and payment applications against actual progress and contracted scope. Identify potential change orders and cost impacts before work proceeds whenever possible. Maintain organized records of proposals, contracts, RFIs, submittals, selections, approvals, invoices, change orders, and project correspondence. Coordinate procurement of materials and long-lead items and maintain awareness of required-on-site dates. Follow up aggressively on outstanding proposals, submittals, selections, materials, and subcontractor commitments. Perform regular field walks and verify that work is progressing in accordance with the drawings, approved selections, schedule, and expected level of quality. Document field conditions and communicate important issues clearly to project leadership. Assist with punch lists, closeout, and completion of assigned trade scopes. Escalate significant cost, schedule, quality, or coordination issues while independently handling routine project management matters. What We Are Looking For The ideal candidate is someone who is comfortable operating between the office and the field . This is not strictly an administrative APM position. We are looking for someone who can walk a project with a subcontractor in the morning, review a proposal and scope in the afternoon, update project financials, follow up on a long-lead material order, and identify a field coordination pro…

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