Assistant Project Manager

Capex is a rapidly growing New England based company looking for motivated individuals that love a great team atmosphere and can align with our core values as a company. We are not your typical construction company. Core Values Communication - Clear, Concise, Open and Honest Effective communication requires you to listen with intent and deliver with consistency. Teamwork - Build Better Together The power of collaboration requires every team member to contribute to building strong relationships with clients, partners, and colleagues. Commitment - Purpose over paycheck The actively engaged are purpose-driven individuals that create impact while others simply go through the motions. Growth - 1% better than yesterday Strive to improve by at least 1% every day knowing that incremental progress leads to extraordinary results Assistant Project Managers (PM) will be responsible for assisting in management of multiple renovation in light commercial retail projects. Responsibilities include assisting with and/or performing aspects of the following: site evaluation, vendor and subcontractor procurement/ selection, schedule development and updating, conflict resolution, bidding, budgeting, contract negotiations with subs/ vendors, consultants, as well as the development of client relationships. Strong communication skills to all constituents and operating with a sense of urgency are critical success factors for this position. APMs assist with the entire construction process from pre-construction through to project close out, ensuring projects are delivered on time, on budget. Key Responsibilities: Scheduling and Coordination Create/Edit Master Schedule : Prepare and edit the project master schedule, sending it to the PM for review before finalizing decisions. Three-Week Look-Ahead Schedule : Develop and update a detailed 3-week look-ahead schedule based on the master schedule, specifying work to be performed. Nightly Workload Confirmation : Communicate with supervisors and leads via email to confirm the workload for the night, keeping the PM in the loop. Track Project Milestones : Ensure key milestones and deadlines are met by closely monitoring the project timeline and resources. Subcontractor and Vendor Management Lead Subcontractor Meetings : Attend and, at the PM’s request, lead subcontractor meetings to ensure project work is being executed properly. Create and Manage Submittals : Draft, create, and manage submittals for the project, seeking approval from the PM as necessary. Punch List Management : Identify and create punch list items; update and track punch list progress with input from the PM or Superintendent (Super). Subcontractor Communication : Effectively communicate with subcontractors to discuss work scope, address issues, and follow up on invoices and material requests. Documentation and Reporting Meeting Documentation : Attend all project meetings, take detailed notes, and provide the PM with meeting minutes or summaries. Ensure accurate documentation of decisions made. Prepare Meeting Minutes : Create minutes from client meetings and submit them to the PM for review before issuing them to the subcontractors. Procore Documentation : Verify and confirm all relevant project documents are entered and updated in Procore, ensuring a comprehensive and up-to-date project record. Daily Log Review : Review daily logs, discuss current and future workloads with the Super and PM, and ensure appropriate documentation. Project Financial Tracking and Cost Management Change Event Tracking : Assist in compiling and reviewing Change Events for work outside the agreed-upon scope, bringing them to the PM’s attention. PCOs and Change Orders : Track and send Potential Change Orders (PCOs) to the PM for review, maintaining clear records and documentation for client approval. Cost Reports : Review project cost reports with the PM to ensure the project budget is accurate and up-to-date, and discuss any discrepancies. Purchasing and Qu…

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