Assistant Manager, Fleet Maintenance Services

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs . Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming , we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary . JOB TITLE: Assistant Manager, Fleet Maintenance Services JOB PURPOSE: Coordinate and manage all vehicle service and/or repairs of University of Wyoming vehicles, sublet repairs as necessary. Maintain service and repair records in computerized fleet management software. Track, manage, and submit all billable invoices/paperwork. Train/supervise staff with an overall management style that follows industry standards. Act as backup to Manager, Fleet Maintenance Services. This position has been deemed essential as addressed in the University of Wyoming’s Employee Handbook . Employees in essential positions may be required to work during emergency closures and winter closures based on the nature of their job duties and the reasons for the closure. ESSENTIAL DUTIES AND RESPONSIBILITIES: Coordinate, daily, with UW shop technicians, the repair and service status of all University of Wyoming vehicles. Duties include prioritization, scheduling, and follow-up of repair work. Consult with UW personnel on vehicle repair/service needs and relay information to maintenance team. Maintain accurate vehicle status in the fleet management system. Coordinate repairs and service with external vendors as necessary. Approve vehicle repairs as needed. Inspect vehicles received from vendors to ensure repairs specified are completed and meet all quality standards. Monitor and utilize warranties as appropriate. Schedule, track, and coordinate vehicles for dealer recall notice repairs. Responsible for the timely recording of all vendor invoices and reconciliation of discrepancies; inventory management, and inspection of new vehicles. Supervise part-time car washer staff. Produce accurate and timely monthly billings/work orders. Oversee and manage the inspection, vehicle cleaning, pick-up/drop-off, and the prioritizing of cleaning vehicles to meet car rental demand. SUPPLEMENTAL FUNCTIONS: Assist with basic maintenance, such as jump-starts, installation of batteries, light bulbs, and wiper blades. Coordinate pickup and delivery of vehicles with vendors, as necessary. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. Assist in the coordination of special projects and programs as needed. Act as a manager in their absence, as assigned. COMPETENCIES: Commu…

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