Assistant Director, Facilities Planning & Operations

Under administrative direction, plans, directs, and manages the overall policies, goals, and objectives for the facilities maintenance operations and activities of the Detroit Public Library (DPL); develops, plans, and coordinates short and long term budgeting for new properties and maintenance planning and scheduling of general repairs and renovations for the existing properties; and provides strategic planning for overall facilities operation. SUPERVISON RECEIVED/EXCERCISED: Works under the administrative direction of the Library – Chief Administrative Officer; and does exercise supervisory responsibility. Job Summary PRIMARY DUTIES AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Position Summary Under administrative direction, the Assistant Director of Facilities helps lead maintenance, building operations, capital projects, and facility planning across Detroit Public Library locations. The position supervises assigned personnel, coordinates contractors, maintains safe and functional buildings, and advises leadership on budgets, repairs, replacements, and long-range facility needs. Essential Duties and Responsibilities · Lead, assign, schedule, coach, and evaluate assigned facilities staff. Set priorities, monitor performance and work quality, address concerns, and recommend training or corrective action in accordance with Library policy and applicable agreements. · Conduct regular on-site walkthroughs and inspections at the Main Library and branch locations. Identify building, accessibility, security interface, and life-safety concerns; document findings; assign corrective work; and verify completion. · Coordinate preventive maintenance, repairs, custodial and grounds services as assigned, and the operation of HVAC, electrical, plumbing, fire protection, elevators, and related building systems. Use work orders and service records to track response times, recurring issues, and asset condition. · Help establish annual operating and capital budgets; develop cost estimates, project scopes, repair-versus-replacement recommendations, schedules, and multiyear priorities. Monitor expenditures, validate invoices, and report material variances. · Oversee assigned renovations and construction projects from planning through closeout. Review specifications and bids, coordinate with purchasing and contractors, inspect work in progress, document deficiencies, and verify deliverables before recommending payment. · Coordinate required inspections, permits, testing, and corrective actions with appropriate professionals and authorities. Maintain records and apply applicable building, fire, occupational safety, accessibility, and environmental requirements. · Respond to urgent building failures and other facility incidents; coordinate with branch leaders, public service, security, vendors, and emergency responders; arrange interim controls and restoration of service. Participate in emergency preparedness and continuity planning. · Prepare clear reports, Commission materials, project updates, and recommendations for leadership. Communicate service interruptions and schedules to affected locations and represent Facilities at meetings as assigned. · Develop and maintain facilities procedures, asset and vendor records, inspection documentation, and service standards. Support procurement and contract administration within delegated authority. · Lead the development, implementation, and ongoing maintenance of the Library's long-range Facilities Master Plan and Capital Improvement Program (CIP), including the prioritization of capital renewal projects, major mainten…

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