Asset Management & Logistics Coordinator

Department: Operations / Warehouse Reports To: Operations Manager or Company Owner Position Type: Part-Time(15/20hrs) Position Summary The Asset Management & Logistics Coordinator is responsible for overseeing, organizing, tracking, maintaining, and distributing company assets, including vehicles, flooring materials, tools, equipment, warehouse inventory, and electrical cords. This position ensures that field crews have the necessary materials and equipment to complete flooring projects efficiently, safely, and on schedule. The coordinator manages deliveries and pickups, maintains accurate inventory records, monitors vehicle and equipment conditions, and helps control operating costs by minimizing lost, damaged, or misplaced assets. Key Responsibilities 1. Fleet & Vehicle Management · Maintain an inventory of all company-owned and leased vehicles. · Coordinate vehicle assignments to employees and job sites. · Monitor vehicle maintenance, inspections, registrations, and service schedules. · Track mileage, fuel usage, vehicle condition, and reported damage. · Ensure vehicles are stocked with the required tools, supplies, and safety equipment. · Coordinate vehicle repairs, maintenance appointments, and replacement needs. · Maintain vehicle logs and report maintenance or safety concerns to management. 2. Inventory & Flooring Material Management · Track incoming and outgoing flooring materials, adhesives, underlayments, trims, transitions, and other job supplies. · Maintain accurate warehouse inventory records and storage locations. · Receive deliveries, verify quantities, and inspect materials for damage or shortages. · Prepare materials for upcoming jobs based on project schedules and work orders. · Coordinate material deliveries, transfers between job sites, and returns to vendors. · Monitor inventory levels and notify management when materials need to be reordered. · Reduce waste, overordering, shortages, and loss of company property. 3. Tools & Equipment Control · Maintain a current inventory of company tools and equipment. · Check tools in and out to employees, crews, and job sites. · Track assigned equipment and document transfers, returns, damage, or loss. · Inspect tools and equipment for proper condition and arrange repairs or replacement as needed. · Ensure flooring installation equipment is available and ready for scheduled projects. · Maintain organized storage areas and establish consistent labeling and tracking procedures. · Report missing, damaged, or unreturned equipment to management. 4. Electrical Cord & Power Equipment Logistics · Maintain an accurate inventory of single-phase and three-phase electrical cords, extension cords, and related power-distribution equipment used on flooring projects. · Prepare and deliver the correct cords and equipment to designated job sites based on approved job requirements. · Verify cord type, length, quantity, labeling, and intended application before dispatch. · Track cord assignments, deliveries, returns, and transfers between projects. · Inspect cords and connectors for visible damage before distribution and remove defective equipment from service. · Keep cords properly stored, labeled, organized, and protected during transportation. · Coordinate with field supervisors to ensure required power equipment is available before work begins. · Follow company procedures and applicable electrical safety requirements when handling and distributing electrical equipment. 5. Deliveries, Pickups & Job-Site Support · Schedule and complete deliveries of flooring materials, tools, equipment, and electrical cords. · Confirm delivery locations, quantities, and timing with project managers or field supervisors. · Obtain delivery confirmations and document items transferred to…

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