Asset and Fleet Coordinator

Inner City Diesel Ltd. (ICD) is excited to announce we are seeking a motivated and driven Fleet and Asset Coordinator to join our team! If you thrive in a busy and fast paced work environment and are always searching efficiencies and improvements, this role is for you! This position plays a key role in daily business operations by managing administrative tasks related to organization, record-keeping, and handling time-sensitive, confidential information. The Fleet and Asset Coordinator assists in maintaining company assets and vehicles to ensure optimal performance, compliance, and cost-efficiency. The successful candidate will be working Monday to Friday at our Fort McMurray office in Rickards Landing (181 Robertson Road, off the corner of HWY 881 and HWY63). You MUST BE local to Fort McMurray , AB to apply for this role. Working conditions include an office, shop, and yard environment. About Inner City Diesel Inner City Diesel (ICD) is a privately owned and proud First Nations company that is rapidly expanding its workforce and services across Western Canada. We are your one stop shop for all your maintenance, pumping, dredging, tailings, and fleet management needs! Why join our team? Safety is #1: Our top priority is always the health and safety of our team. Comprehensive Compensation Package: enjoy competitive wages, Group RRSP matching, and a robust group benefits package including, but not limited to, extended health, vision care, dental, group life, long term disability, and an employee and family assistance program. Recognition & Rewards: We celebrate your contributions with bonuses and rewards based on performance, length of service, and successful referrals. Travel Support for Non-Locals (specific positions only): We provide local accommodations and cover your travel, whether it’s reimbursement of fuel receipts or 100% paid flights booked by our Travel Agent! Family-Focused Culture: Be part of a team that values connection! With events like BBQs, team dinners, annual camping trips, and festive holiday parties, just to name a few! Growth Opportunities: Access to ongoing training, professional development, and progression planning. Meaningful Careers: Your work makes an impact, and you set the bar! Our employees take pride in their work, and our clients are consistently impressed by our work ethic and professionalism! At ICD, we build lasting relationships based on honesty, integrity, and perseverance. Join a team where our culture revolves around being your #1 Trusted Provider. Responsibilities: Build and maintain different spreadsheets and tracking systems. Using a range of software packages including Office 365 (Excel, Word, SharePoint, Teams, OneDrive), GOST, WASP, Protractor, NetSuite, and MDI. Manage incoming calls and emails on behalf of the Fleet and Asset Manager, handling correspondence, inquiries, and concerns in a courteous and professional manner. Attend meetings, produce agendas, take minutes, convey decisions, handle meeting correspondence, and other similar tasks. Selective quote and procurement, such as, but not limited to vehicles, equipment, stationary equipment and material assets, stationery and office supplies at the Managers discretion. Responding to correspondence, complaints, and inquiries, ensuring a timely and constructive resolution through solution oriented input. Prepare reoccurring and unique reports to Fleet and Asset Manager when needed or requested. Maintain computerized internal and external client, supplier, and fleet information. Monitor internal and external customer records to track scheduled servicing, documents, pre-trip inspections, and upcoming remedial work. Communicate relevant details to appropriate contacts and support customers in arranging necessary repairs or addressing concerns. Maintain complete confidentiality of all information while on or off company time and working within ICD’s confidentiality guidelines. Act as a liaison between customers, service-related busine…

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