Admissions Events Manager

STATUS: Full Time DIVISION: Enrollment Services REPORTS TO: Assistant Director of Admissions Marketing, Communications and Events SUPERVISES: Events and Student Ambassador Coordinator, Scholastics Coordinator, and Student Ambassador team FLSA STATUS: Exempt Position Description The Admissions team seeks a team-focused and guest-experience-aware colleague to manage prospective student events for CCS. Reporting to the Assistant Director of Admissions Marketing, Communications and Events, the Admissions Events Manager is responsible for the planning, operational execution, budget administration, and staffing of all admissions and recruitment-related events on-and off-site. Responsibilities are aligned with the CCS Strategic Plan and are aligned directly with the Admissions and Enrollment Services strategic goals and initiatives. This collaborative role serves as the primary operational lead for campus visit experiences and major Admissions event initiatives. The position manages all event logistics, including staffing, space reservations, equipment rentals, catering, campus access, signage, guest experience and post-event reporting. The Admissions Events Manager will also direct the implementation of the MI Thumb and SE MI Scholastic Art & Writing Awards program (Dec–Mar) and related activities. Working in partnership with campus staff, faculty, contractors, and external organizations, the Events Manager ensures all Admissions events effectively project the College’s art and design brand, support institutional enrollment goals and deliver an exceptional, inclusive experience for prospective students, families, educators and influencers. Position Accountabilities and Essential Functions Event Planning, Budgeting & Execution Comprehensive Event Operations: Actively plans, administers, and manages logistics and budgets for a demanding calendar of on- and off-campus recruitment events, including but not limited to: Admitted Student Event(s) & Open Houses National Portfolio Days & College Fairs Art Educator’s Receptions Monday Morning Talk & Tours, Information Sessions, & Workshops (on- and off-campus) Signature initiatives such as Makers Weekend or Scholastic Art & Writing Awards MI Thumb & SE MI Scholastic Art & Writing Awards program All virtual events including virtual information sessions, online portfolio days, online admitted student events, and more Vendor & Logistics Management: Proactively plans and oversees catering, equipment rentals, directional signage, and audio/visual needs for events. Maintains, tracks, and manages the inventory of equipment and supplies required for both on- and off-site programs. Financial Operations & Purchasing: Manage RSVPs, purchase orders, receipt of goods, catering, and invoice payments related to all event expenses. Oversee event budgets in alignment with department financial guidelines. Association & Organizational Relations: Ensure the College remains in good standing with key professional associations and organizations required for recruitment and event participation. Team Leadership & Staffing Supervision Direct Supervision: Supervise, mentor, and evaluate the Admissions Events staff and day of event staff including a Student Ambassador team. Manage and approve timesheets, travel requests, and expense reports. Recruitment Staffing Coordination: Actively support the broader Admissions team by coordinating with admissions counselors, CCS faculty, student ambassadors, or alumni representatives to schedule participation in specific on- or off-site recruitment and portfolio events. Data, Assessment & MarComm Alignment Cross-Campus & Departmental Collaboration: Work closely with academic departments, faculty, Student Affairs, Financial Aid, and campus facilities to secure participation and address space and scheduling needs for events. Marketing & Communications Integration: Partner with the Assistant Director to generate and align event promotional messaging, email workflows,…

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