Administrator- MQ Administration AR/AP Billings Team

About GLOVIS America Inc. GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The MQ Administrator position is responsible for invoice verification of dedicated carriers which is major vendors and supervising the specialists who's in charge of detention report and detention carrier accounts and keeping data, payments, invoices, and reports up to date. will assist closely to manager and supervisor for creating reports for HT. will also work for all ap payment processing by downloading in & outbound data. Compensation $65,000- $80,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection) Responsibilities Invoice verification for Ocean and repositioning carriers Prepare, review, and audit all in and outbound dedicated AP invoices(billed rate to meet guidelines as agreed) Other Carrier specific arrangements such as supervising specialist who does detention invoice process and detention report(weekly and monthly to major customer(HT)). In charge of processing data from systems such as SAP and LOTS for trend analysis Assist manager/supervisor for providing all billing data by downloading all system including SAP and LOTS for trend analysis Track charges to assist with management decisions, report Glovis management and Customer management Maintain communication with customers to ensure the proper payment on time. Supervise, assist and train specialists for all invoice process(verification process with backing doc., solving issues, making the ap trackers, combining and sumitting AR invoices to customers, etc) Upon approval, forwards invoices to Accounting for payment processing. Account aging monitoring Reporting Provides payment information and aging reports to carriers on a weekly basis to carriers to report payment activity, pending invoices, billing discrepancies, missing documentation or other. Customer service Maintains a good relationship with vendors by providing billing information via e-mail, phone calls or meetings upon carriers request Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs Participate in special projects and other duties as assigned by manager/supervisor level Stand by for any inquiry from manger for verifying account data just in case for month-end closing Benefits of working at GLOVIS America Inc. Medical Insurance Vision Insurance Dental Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, 14 Holidays, and Sick leave Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Referral Bonuses* Auto Allowance* Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement* All benefits pursuant to Company policy Skills Excellent written and verbal communication skills Problem solving and communication skills Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems) Strong accounting knowledge and background Strong teamwork, multitasking, and time management skills Education & Experience Associates Degree Required: Bachelor Degree Preferred 3-5 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, st…

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