Administrator (Advanced Light Source - Safety & Work Planning Groups)

Lawrence Berkeley National Lab’s (LBNL) Advanced Light Source (ALS) Division has an opening for an Administrator to support their Safety and Work Planning Groups . The ALS is a world-leading X-ray research facility used by scientists to study materials, energy technologies, biological systems, and other areas of science. The ALS-U Project is modernizing the facility with next-generation capabilities that will support scientific discovery for years to come. In this exciting role, you will serve as a key administrative partner in supporting efficient operations and a safe, inclusive, and collaborative ALS community. You will provide comprehensive administrative and operational support to scientific and operational leadership and staff across the ALS Safety and Work Planning groups and associated projects, including ALS-U. This role will support project activities, including meeting logistics, safety documentation and test records, database management, action-item tracking, and maintaining accurate, auditable records. The Advanced Light Source is a U.S. Department of Energy (DOE) Office of Science national scientific User Facility that produces exceptionally bright soft and hard x-ray, ultraviolet, and infrared light. With a strong scientific reputation, expert staff, and advanced capabilities, the ALS attracts thousands of academic and industrial users each year in condensed matter and quantum materials, energy sciences, biosciences, earth and planetary sciences and more. The ALS is 1 of 5 Berkeley Lab User Facilities that serve 15,000 users annually. Co-located with the Molecular Foundry, NERSC supercomputing center, and Berkeley Lab's materials, chemical sciences, biosciences, and other divisions, the ALS provides an ideal collaborative environment for innovative scientific discoveries. The ALS is a global leader in soft x-ray science, and aims to maintain its leadership with ALS-U, a major project to upgrade the facility to a fourth-generation light source. This upgrade will position the facility among the brightest soft x-ray light sources in the world, offering capabilities that no other facility can provide. This position has an anticipated start date of December 1, 2026. ***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.*** We’re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes! Why join Berkeley Lab? We invest in our employees by offering a total rewards package you can count on: Exceptional health benefits. Generous paid time off, sick time off, and holidays. A culture where you’ll belong - we are invested in our teams! What You Will Do: Serve as the primary point of contact for administrative and operational support to the Safety and Work Planning groups. Coordinate meetings, safety reviews, workshops, conferences, retreats, and other events, including scheduling, agendas, meeting rooms, audio visual support, approvals, registration, travel, lodging, materials, catering, and internal and external communications. Coordinate travel in accordance with Berkeley Lab and DOE requirements, including authorizations, cost estimates, conference approvals, itineraries, reservations, and expense reports. Coordinate routine administrative business processes, including invoice and payment support, time reporting, office supply and equipment procurement, and other operational needs. Attend key meetings and prepare detailed minutes documenting discussions, decisions, and outcomes. Maintain action-item tracking systems to monitor follow-up through completion. Prepare, format, edit, and maintain technical safety documents, procedures, presentations, checklists, charts, graphs, and signage. Coordinate docume…

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