Administrative Technician (Police Department)
Town of Los GatosJOIN THE TOWN OF LOS GATOS Administrative Technician in the Police Department Bureau of Support Services Salary: $46.6409 - $60.1038 per hour (DOQ) plus Excellent Benefits Application Deadline: October 25, 2026 The Los Gatos-Monte Sereno Police Department has one immediate opening for a full-time Administrative Technician in the Support Services Bureau, which oversees finance, personnel, training, recruitment, website administration, background services, and special projects. This position requires strict confidentiality and the ability to handle a large volume of work with precise attention to detail. The successful candidate will embody: Professionalism & Confidentiality: Ability to handle sensitive information with discretion. Exceptional Communication Skills: Clear, concise writing and confident interpersonal communication. Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy. Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs. Political Acumen: Understands the importance of tact, diplomacy, and relationship management. Commitment to Public Service: A passion for serving the community and supporting effective local government. Decision Making/Independent Judgement: Exhibits strong independent judgment when evaluating options and determining optimal solutions. Ideal Candidate We are seeking a candidate that is detail-oriented, organized, and proactive with experience in government administration and financial processes, preferably within a law enforcement or public safety agency. They have a working knowledge of public-sector financial and procurement procedures, including invoice processing, budget monitoring, purchasing and purchase orders, agreement and contract administration, and grant coordination and management. The ideal candidate is proficient in the Microsoft Office suite, particularly Word, Excel, and PowerPoint, and is comfortable preparing professional documents and presentations, maintaining accurate records, tracking expenditures, and organizing and analyzing information. They demonstrate strong communication and organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy, accountability, and compliance with established policies and procedures. Schedule: The person selected will have a Monday through Friday schedule, with daily work hours to be determined in coordination with the selected candidate and department needs. Hybrid schedule is not available for this position. Upon successful completion of training, the employee may be eligible for an alternate work schedule. Duties and Responsibilities Examples of Duties Compile, analyze, and organize departmental data, statistics, and program information; prepare reports, summaries, charts, and other materials to support departmental operations, compliance, and decision-making. Prepare, review, proofread, edit, and format professional documents, including reports, memoranda, correspondence, contracts, presentations, agendas, and meeting materials. Monitor and track departmental budgets, expenditures, and account balances; process and verify invoices, purchase orders, requisitions, agreements, and contracts using the Town’s financial management systems. Coordinate procurement activities for departmental supplies, equipment, and services; review purchasing documents and financial transactions for accuracy and compliance with established policies and procedures. Process and maintain confidential personnel records and employment-related documentation, including hiring, separation, retirement, benefits, and personnel action forms; ensure records are accurate, complete, and properly maintained. Support recruitment and personnel administration by maintaining job postings and salary information, updating related records and documents, and responding to employee and externa…