Administrative & Sales Assistant / Project Coordinator

Premier Sims LLC | Scottsdale, Arizona Job Type: Full-Time Starting Salary: $65,000 Annually + Sales Commissions & Performance Incentives Schedule: Monday–Friday, with occasional out-of-state travel Location: Scottsdale, AZ About Premier Sims Premier Sims is a privately owned, nationwide company specializing in the design and installation of luxury custom golf simulators and entertainment environments for residential and commercial clients. We partner with industry-leading golf technology manufacturers, including TrackMan, Uneekor, Foresight Sports, and other premium brands, to create exceptional indoor golf experiences. As our company continues to expand, we're seeking an organized, motivated, and golf-passionate professional to join our growing team. Position Overview We're looking for an Administrative & Sales Assistant / Project Coordinator to support daily business operations, assist with sales opportunities, and coordinate custom golf simulator projects from initial consultation through final installation. This is a multifaceted position that combines administrative responsibilities, customer relationship management, sales support, and project coordination. You'll work closely with company leadership, customers, manufacturers, vendors, and installation teams to ensure projects are executed efficiently and customers receive exceptional service. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced environment. A genuine passion for golf is strongly preferred. We want someone who understands and appreciates the game, enjoys learning about golf technology, and can connect with customers who share that enthusiasm. Key ResponsibilitiesAdministrative & Operations Support Manage incoming calls, emails, customer inquiries, and appointment scheduling. Maintain organized customer records, contracts, project documentation, and CRM information. Assist with preparing estimates, proposals, invoices, purchase orders, and sales agreements. Coordinate vendor communications, equipment orders, and shipping updates. Assist with tracking customer deposits, outstanding balances, and payment schedules. Manage calendars, installation schedules, and internal team communications. Support daily office operations and help improve administrative workflows. Sales Support & Customer Relations Respond to incoming leads and assist with qualifying prospective customers. Schedule sales consultations, showroom demonstrations, and follow-up appointments. Assist in preparing customized proposals and product recommendations. Follow up with prospective customers regarding outstanding quotes and purchasing decisions. Maintain and update the sales pipeline using CRM software. Identify opportunities for additional sales, product upgrades, and project enhancements. Build professional relationships with residential clients, builders, designers, and commercial customers. Contribute to sales growth through proactive customer engagement and follow-through. Project Management & Coordination Coordinate custom golf simulator projects from signed agreement through installation and completion. Maintain project schedules, timelines, and installation milestones. Coordinate with installation technicians, vendors, subcontractors, and customers. Track equipment procurement, material deliveries, and project readiness. Communicate project updates and scheduling changes to customers and internal teams. Monitor project documentation, budgets, change orders, and outstanding requirements. Identify potential scheduling conflicts or project delays and coordinate timely solutions. Assist with project closeout, customer training, and post-installation follow-up. Travel out of state occasionally , including overnight trips, to support installations, project coordination, and customer meetings. Qualifications Required Strong organizational, multitasking, and time-management skills. Excellent written and…

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