Administrative & Purchasing Coordinator

Job Summary: The Administrative & Purchasing Coordinator is responsible for coordinating daily office administration, purchasing activities, vendor communications, and general business support. This position helps ensure efficient office operations and timely purchasing while providing administrative assistance to management and other departments. The position also serves as backup support for Accounts Payable (AP), Accounts Receivable (AR), Invoice Entry, etc. activities when needed. Duties & Responsibilities: Coordinate daily office operations and maintain an organized working environment. Manage office supplies, equipment, records, and general administrative needs. Coordinate office maintenance, repairs, and facility-related services. Purchase materials, supplies, parts, equipment, and services in accordance with the company's procedures. Obtain and compare vendor quotations to support cost-effective purchasing decisions. Communicate with vendors regarding pricing, order status, and delivery schedules. Provide backup support for Accounts Payable (AP), Accounts Receivable (AR), Invoice Entry, etc. activities when needed. Assist with reviewing and organizing invoices and supporting documents. Coordinate with Accounting to resolve invoice discrepancies and payment-related questions. Provide administrative support to HR, Accounting, and other departments as needed. Coordinate administrative needs across departments to support daily business operations. Perform other duties and special projects assigned by management. Qualifications & Skills Required Associate degree or equivalent education Previous experience in office administration, purchasing, or business support. Understanding purchasing procedures, vendor management, and AP/AR processes. Strong organizational, communication, and multitasking skills. Ability to work independently, prioritize tasks, and maintain accurate records Strong attention to detail, problem-solving skills, and professionalism. Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

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