Administrative Project Assistant

Administrative Project Assistant Company: Jetaire Group Department: Administration / Project Management Location: Fayetteville, Georgia, USA 1. Company Overview Jetaire Group is a Federal Aviation Administration (FAA)-approved Design Approval Holder (DAH) with Parts Manufacturer Approval (PMA), providing high-reliability electronic hardware and systems support for applications where critical functions, durability, and peak performance are essential. The company serves the military, commercial aviation, aerospace, and space industries. Its engineering expertise, flexible manufacturing capabilities, and competitive pricing enable it to meet customer requirements while maintaining the highest standards of quality and reliability. With integrated materials management and fulfillment services, Jetaire Group provides customers with a comprehensive, vertically integrated support partner. Headquartered in Fayetteville, Georgia, with a global presence, Jetaire Group employs dedicated professionals who deliver more than 150 value-added technical and engineering solutions to customers in over 64 countries. Through its in-house Designated Engineering Representative (DER) staff, the company provides comprehensive avionics modification services, including engineering, design, manufacturing, integration, certification, Supplemental Type Certificate (STC) development, FAA certification assistance, and regulatory consulting. These services support in-house programs and projects contracted directly by original equipment manufacturers (OEMs), aircraft owners, and operators. 2. Job Summary The Administrative Project Assistant is responsible for providing administrative and project coordination support to ensure the efficient planning, organization, and execution of assigned projects. The role involves managing schedules, prioritizing emails and phone calls, coordinating meetings and travel arrangements, preparing project documentation and deliverables, and providing regular project status reports. The successful candidate will work closely with business leaders, internal teams, and external vendors to monitor project progress, coordinate resources, maintain accurate records, and ensure project-specific requirements and deadlines are met. The ideal candidate will possess strong organizational, communication, and project management skills, with the ability to manage multiple priorities in a fast-paced technical or engineering environment. A. Project Planning and Coordination Plan, implement, monitor, and evaluate assigned projects to support their successful execution. Maintain detailed project schedules, timelines, milestones, and deadlines. Assist in planning and executing key projects in collaboration with cross-functional teams. Coordinate with business leaders to ensure project-specific requirements are completed on time. Monitor project activities, identify potential delays, and communicate updates to relevant stakeholders. Track project progress and prepare weekly status reports. Maintain project documentation, deliverables, and records to ensure accuracy and completeness. Support quality assurance activities and monitor compliance with project requirements. B. Administrative Support Manage incoming emails and phone calls, prioritizing requests according to urgency and importance. Prepare, edit, proofread, and maintain correspondence, reports, presentations, and other business documents. Assist with general administrative duties related to ongoing projects and daily business operations. Maintain organized filing systems and ensure project-related information is readily accessible. Manage business leaders’ calendars, schedule appointments, and prioritize confidential or sensitive matters. Support management with administrative tasks and special assignments as needed. C. Meeting and Event Coordination Schedule and coordinate internal and external meetings. Prepare meeting agendas, presentations, and supporting documentation. Coordinate a…

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