Administrative & Operations Coordinator

Administrative & Operations Coordinator Company: Aurum Care Co. Location: North York, Toronto, ON (On-site) Job Type: Full-time, Permanent Salary: $42,000–$46,000 per year, based on experience Schedule: Monday to Friday, 10:00 AM – 6:00 PM About Us Aurum Care Co. is an established, growing, family-owned Canadian wholesale distribution company specializing in medical, safety, cleaning, janitorial, packaging, and industrial supplies. We are seeking an organized, efficient, and resourceful individual to support our growing business. The ideal candidate is comfortable with technology, communicates professionally, learns quickly, and takes initiative in solving problems. This role is ideal for someone who enjoys variety, takes pride in accuracy, and wants to grow with an established family-owned company. Key Responsibilities Administration & Operations Manage daily administrative tasks, emails, documentation, and business records. Prepare quotations, invoices, purchase orders, and professional correspondence. Process customer orders and coordinate with the warehouse team to ensure timely fulfillment. Maintain accurate product information, pricing, inventory, and supplier records. Organize and prioritize daily tasks to keep operations running efficiently. Accounting & Customer Coordination Use QuickBooks Online for invoicing, transaction management, and recordkeeping. Track outstanding invoices and follow up on payments. Respond to customer inquiries and follow up on quotations, orders, and requests. Communicate with suppliers regarding purchasing, pricing, and product availability. Business Support & Technology Research potential B2B customers, suppliers, products, and competitors. Maintain customer databases, Excel reports, pricing sheets, and product catalogues. Assist with e-commerce administration and product updates. Learn and work with business software, including supporting the implementation of future ERP systems. Identify inefficiencies and recommend practical solutions to improve daily processes. Required Qualifications & Skills Hands-on experience with QuickBooks Online . Excellent written and verbal English communication skills. Intermediate proficiency in Microsoft Excel and familiarity with Microsoft Office and Google Workspace. Strong organizational skills, numerical accuracy, and attention to detail. Ability to manage competing priorities and complete tasks efficiently. Comfortable learning and adapting to new software and technology. Strong problem-solving skills, initiative, and independent thinking. Ability to work effectively in a busy environment. Preferred Qualifications Ideally 2–3 years of experience in administration, operations, accounting support, or similar roles. Candidates with less experience and strong relevant skills are encouraged to apply. Experience with ERP, inventory management, or order management software. Experience with Shopify or other e-commerce platforms. Experience in wholesale distribution, B2B operations, purchasing, or customer service. Familiarity with AI-powered productivity tools and modern business software. What We're Looking For We value someone who: Learns quickly and adapts comfortably to new technology. Works efficiently while maintaining accuracy. Takes initiative and ownership of their work. Thinks critically and approaches challenges with practical solutions. Can independently prioritize tasks and manage multiple responsibilities. Communicates clearly, professionally, and proactively. Enjoys finding smarter ways to improve everyday processes. What We Offer Full-time, permanent employment. Consistent Monday-to-Friday daytime schedule. Two weeks of paid vacation. Friendly, collaborative, family-owned work environment. Exposure to different areas of business operations. Opportunities to develop new skills and take on greater responsibilities as the company grows. How to Apply Please submit your resume through Indeed. We welcome applications from motivated i…

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