Administrative & Operations Assistant - Consumer App

About VAZA VAZA is a Toronto-based consumer startup building the world’s first monetized opinion market, where people participate in debates across sports, culture, music and entertainment and can be rewarded for being right. Since launching, VAZA has grown to more than 450,000+ users worldwide , driven primarily through organic social media and creator partnerships. Our mission is simple: The Internet Debates. VAZA Settles It. As we continue scaling our platform, expanding our team and establishing our Toronto headquarters, we're looking for a highly organized and proactive Administrative & Operations Assistant to support our founding team and help manage the day-to-day operations of the company. The Role You'll work directly with the founders to help keep VAZA organized, efficient and operating smoothly as the company grows. This is a hands-on, high-trust role involving administrative support, scheduling, documentation, office management, presentations, external applications and internal coordination. We're looking for someone who takes ownership, pays close attention to detail and can manage multiple priorities without constant direction. You'll play an important role in building the operational foundation of a rapidly growing technology company. What You'll Be Doing Support the founders with daily administrative and operational responsibilities. Manage executive calendars, scheduling, meetings and internal coordination. Prepare contractor agreements, NDAs and standard company documents using approved templates. Coordinate contractor onboarding, documentation and administrative requirements. Complete and manage banking, payment processor, vendor, insurance and platform applications. Organize company documents, agreements, invoices and internal records. Maintain trackers for contracts, renewals, applications, deadlines and follow-ups. Update pitch decks, presentations and company materials as information changes. Coordinate office operations, supplies, vendors, maintenance and workplace needs. Assist with invoice tracking, expenses and payment administration. Communicate and follow up with vendors, contractors, partners and professional service providers. Help coordinate team meetings, company events and internal logistics. Ensure important deadlines, obligations and administrative tasks are completed on time. Who We're Looking For Exceptionally organized with strong attention to detail. Excellent written and verbal communication skills. Proactive, resourceful and comfortable solving problems independently. Strong proficiency in Microsoft Office, Google Workspace and presentation software. Comfortable using Notion and learning new administrative tools and platforms. Ability to prepare polished documents, presentations and professional correspondence. Strong time management skills and ability to handle multiple priorities simultaneously. Comfortable handling confidential company and executive information. Professional and confident communicating with external organizations and service providers. Strong follow-through and the ability to keep track of ongoing tasks and deadlines. Good judgment around prioritization, urgency and when to escalate issues. Comfortable working directly with founders in a fast-paced startup environment. Experience in executive assistance, startup operations, office administration, legal administration, finance administration or business operations is an asset. Previous startup experience is a plus, but initiative, reliability and the ability to learn quickly matter most. Opportunity to Grow As VAZA scales, this position has the opportunity to evolve into broader responsibilities across company operations, including: Executive and founder support. Employee and contractor onboarding and offboarding. Internal process development and documentation. Vendor management and procurement. Recruiting coordination and interview scheduling. Travel planning and company event coordination. Finance, expense re…

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