Administrative Operations Assistant

About the Role GESTRA Engineering, Inc. is looking for a proactive, tech-savvy, and highly organized Administrative Operations Assistant to be the heartbeat of our office. This isn’t just a "desk job"—we need a "right-hand" professional who can anticipate needs before they arise, master new software with ease, and maintain a polished, professional environment for our team. The ideal candidate possesses a rare blend of creative flair (Canva), analytical accuracy (QuickBooks & Excel Data Entry), and exceptional communication skills . Key Responsibilities Office Flow, Errands & Logistics: Manage office supplies, handle Amazon procurement, execute local errands and driving tasks as needed, and ensure the physical workspaces are organized and efficient for all staff. Communications & Service: Act as the first point of contact for phone calls and provide "internal customer service" to support our team members. Digital Content & Data: Perform precise data entry ( QuickBooks Desktop , Microsoft Excel , Misc. Online Portals) and use Canva to assist with basic design projects or internal presentations. Software & Tech: Confidently navigate Microsoft Office Suite (Word/Excel) and quickly learn new software platforms. Ability to operate within wix.com is a plus! Project Assistance: Meet strict deadlines on varying tasks, from scheduling hotels to special projects, while maintaining total confidentiality when appropriate. Human Resources Support: Support Onboarding and Offboarding of Personnel What You Bring to the Table Communication: You are clear, polite, and professional in every interaction. Foresight: You don't just wait for instructions; you see what needs to be done next and take initiative. Problem-Solving: You enjoy the challenge of "figuring it out" when a new hurdle appears. Reliability: You understand that confidentiality and deadlines are non-negotiable. Approachability: You have a positive "can-do" attitude that makes team members feel supported. Technical Skills Required Proficiency: Microsoft Excel (data management) and Word (document formatting). Creative: Experience with Canva for basic design tasks. Logistics: Comfortable managing online orders and inventory tracking. Adaptability: Proven ability to learn and troubleshoot new digital tools quickly. Pay: $18.00 - $25.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Work Location: In person

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