Administrative Officer-Supervisory

Summary This position is located in the Facilities and Management Service at San Francisco Veterans Affairs (VA) Medical Center in San Francisco, California. The Administrative Officer serves as the Supervisory Administrative Officer (AO) and is responsible for providing Engineering Services a variety of complex administrative management services essential to the operation and direction of San Francisco VA Health Care System. Learn more about this agency This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Duties ** *THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The major duties and responsibilities include but not limited to: Supervisory Duty (25%) Supervises personnel by setting performance standards, evaluating employees, assigning work, managing human resources, supporting recruitment, and overseeing timekeeping for 125 staff Advises managers on staffing, personnel processes, performance management, training, disciplinary actions, onboarding, and complex employee relations issues Serves as Training Coordinator, Talent Management System (TMS) Administrator, and ePerformance proxy, supporting training, evaluations, position descriptions, recruitment, and personnel documentation Coordinates staffing needs, resource allocation, workforce planning, and administrative support to ensure effective Engineering Service operations Provides administrative leadership, strategic planning, policy implementation, and operational direction supporting Engineering Services and healthcare system objectives Administrative Management (25%) Oversees resource planning, budgeting, forecasting, and strategic initiatives to maximize efficiency and support Engineering Service priorities Serves as principal administrative advisor, guiding program management, policy development, regulatory compliance, and organizational oversight activities Builds partnerships across hospital services, conducts operational analyses, improves processes, and enhances resource utilization Monitors work orders, productivity, customer service, and performance metrics to ensure timely completion and compliance with established guidelines Leads data-driven planning, performance improvement, financial risk management, and process optimization to improve organizational effectiveness Performance Improvement/Quality Management (10%) Supports patient safety, risk management, regulatory compliance, and quality improvement through performance monitoring, analysis, and corrective actions Conducts workload analysis, evaluates processes, develops improvement strategies, and promotes patient-centered care and operational excellence Budgeting/Financial Management (25%) Manages fund control points, budgeting, financial reporting, procurement coordination, and resource utilization for Engineering Services Develops, justifies, executes, and monitors budgets while managing funding reallocations and resolving financial discrepancies Prepares budget submissions, analyzes financial reports, and ensures expenditures are properly authorized and documented Advises Engineering leadership on budget requirements, financial strategies, and resource allocation decisions Serves as Budget Officer and cost controller, overseeing annual budgets and organizational financial management Procurement & Contracting Management (15%) Manages Engineering procurement and contracting activities, including acquisition planning, purchase requests, and contract administration Conducts market research, cost analysis, technical evaluations, bid reviews, and develops procurement justifications and statements of work Serves as Contracting Officer's Representative, approving official, and ensures compliance with Federal Acquisition Regulations and procurement procedures Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Ince…

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