Administrative & Inventory Assistant

Company Overview Sign Fab Inc. manufactures wholesale channel letters and focuses on delivering quality products and service to its customers. Position Summary The Administrative & Inventory Assistant provides administrative, purchasing, and inventory control support to the Business Manager and administrative department. This position plays an important role in maintaining organized purchasing processes, ensuring timely purchase order processing and vendor follow-up, and improving inventory visibility and accuracy throughout the company. Responsibilities include creating and tracking purchase orders, communicating with vendors, monitoring material deliveries, performing routine physical inventory counts, documenting discrepancies, and maintaining accurate inventory records. This position will work closely with the Business Manager and existing administrative staff, with the opportunity to gradually assume greater responsibility and ownership of inventory control, reporting, and accountability across all company facilities. Essential Duties & Responsibilities 1. Purchasing & Procurement Support Create, enter, and process purchase orders. Follow up with vendors on open orders, confirmations, and delivery dates. Communicate with vendors regarding pricing, order status, and delivery issues. Verify purchase order accuracy and maintain organized purchasing records. Assist with obtaining quotes and resolving purchasing discrepancies. 2. Inventory Control Perform weekly physical inventory counts throughout company facilities. Track raw materials, hardware, LEDs, vinyl, shop supplies, and other inventory. Compare physical counts against system inventory records. Document and investigate inventory discrepancies. Monitor inventory levels and communicate replenishment needs. Maintain organized inventory records and assist with inventory audits. 3. Administrative Support Provide administrative support to the Business Manager and administrative department. Assist with data entry, spreadsheets, reporting, and record maintenance. Help track outstanding tasks and departmental follow-ups. Assist with special projects and process improvements. Qualifications & Skills Previous administrative, purchasing, or inventory experience preferred. Strong computer skills, including Microsoft Excel and other Microsoft Office applications. Experience with ERP, inventory management, or accounting software preferred. Strong organizational skills and attention to detail. Ability to manage multiple responsibilities and prioritize tasks. Strong communication and problem-solving skills. Ability to work independently and demonstrate initiative. Comfortable working with numbers, spreadsheets, and inventory records. Comfortable walking throughout manufacturing and warehouse facilities to perform physical inventory counts. Physical Requirements Ability to walk throughout manufacturing and warehouse facilities. Ability to stand, bend, and perform physical inventory counts. Ability to occasionally lift and handle inventory items within company safety guidelines. Performance Expectations Process purchase orders accurately and in a timely manner. Maintain consistent follow-up on outstanding purchase orders and vendor deliveries. Complete assigned weekly inventory counts according to schedule. Accurately document and communicate inventory discrepancies. Maintain organized purchasing and inventory records. Demonstrate increasing ownership of inventory accuracy and reporting. Identify opportunities to improve purchasing and inventory processes. Growth & Development This position is designed to grow into a greater inventory control role. As the employee develops familiarity with company processes, inventory systems, and material flow, additional responsibility will be given for inventory reconciliation, cycle counting, inventory reporting, and maintaining inventory accuracy across all company facilities. The long-term goal is to establish consistent inventory control practice…

View the full posting and apply