Administrative Coordinator I

Fulton County Clerk of Superior and Magistrate Courts FLSA Status: Non-Exempt Grade: 14 Salary Range: $50,498.00 (Non-Negotiable) Closing Date: 11 /02/2026 _________________________________________________________________________________________________________________ Official Classification Summary The purpose of this classification is to serve as the office manager and primary administrative support resource for a major division or department. Administrative Coordinators are broadly responsible for coordinating administrative, operational, financial, procurement, records management, customer service, and departmental support functions. Employees in this classification exercise independent judgment, coordinate multiple work activities, maintain records, process financial and purchasing transactions, support departmental leadership, and serve as liaisons between departments, staff, vendors, and external stakeholders. Additional duties and responsibilities may be assigned in accordance with the Fulton County Administrative Coordinator I classification specification. _______________________________________________________________________________________________________________________ Essential Functions Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments. Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff. Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy, matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds. Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; research discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records. Receives and sorts incoming documentation and materials: sends/receives documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation. Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding depart…

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