Administrative Coordinator – Billing & Logistics

Overview We are seeking a detail-oriented and organized Administrative Coordinator – Billing & Logistics to support our daily operational activities. This role is essential in managing billing processes, coordinating freight scheduling, booking shipments, and maintaining accurate documentation. The ideal candidate will facilitate smooth communication between customers, vendors, carriers, and company leadership while ensuring all administrative tasks are handled efficiently. Proficiency in QuickBooks is required to manage financial transactions accurately and streamline billing procedures. Duties Handle general administrative duties and provide day-to-day office support to ensure smooth operations. Assist with billing processes, utilizing QuickBooks to prepare invoices, track payments, and reconcile accounts. Schedule and coordinate inbound and outbound freight shipments, ensuring timely pickups and deliveries. Book shipments with carriers and vendors, managing logistics documentation for each shipment. Maintain organized communication channels between customers, vendors, carriers, and internal teams to ensure clarity and efficiency. Prepare and manage shipping documentation, including bills of lading, customs paperwork, and shipment tracking reports. Support the team with additional administrative tasks as needed to facilitate logistics operations. Experience Proven experience in administrative coordination or a similar role within logistics or supply chain environments. Strong familiarity with QuickBooks for financial management and billing processes. Excellent organizational skills with the ability to multitask effectively in a fast-paced setting. Effective communication skills to liaise confidently with internal teams and external partners. Ability to prioritize tasks, meet deadlines, and maintain accuracy in documentation. Prior experience in freight scheduling, shipment booking, or logistics coordination is preferred but not mandatory. This position offers an engaging opportunity for a proactive individual who thrives in an organized environment and enjoys supporting operational excellence through administrative expertise. Pay: $25.62 - $28.00 per hour Expected hours: 40.0 per week Work Location: In person

View the full posting and apply