Administrative Coordinator

The Administrative Coordinator reports to the Director of the Aulbani J. Beauregard Center for Equity, Justice, and Freedom. Under the strategic direction of the Director and in collaboration with the Assistant Directors of Education and Outreach and Institutional Engagement and Strategic Partnerships, the Administrative Coordinator provides comprehensive administrative and operational support to advance the Center’s mission, programs, services, and strategic priorities. The Administrative Coordinator serves as a key administrative resource for the Center, coordinating logistics, procurement, vendor relationships, facilities and event support, and other operational functions that enable the Center to effectively deliver its programs and services. This is a fully onsite position. Duties/Responsibilities Administrative Support [85%]: Provide comprehensive administrative and logistical support for the Center’s programs, services, events, and signature initiatives, including but not limited to the CONNECT Program, Culture Exploration Trips, Women in Leadership: Careers and Connections, Heritage and Awareness Month Kickoff and Community Gatherings, MLK Day of Service, Audre Lorde Summit, Pride and Pancakes, and Celebration of Excellence and Achievement. Coordinate event and program logistics, including room reservations, catering and meals, supplies, materials preparation, setup and breakdown, scheduling, and other administrative requirements. Coordinate with internal departments and external vendors to support the successful planning and implementation of programs, events, and initiatives. Manage administrative aspects of external vendor relationships, including obtaining quotes, coordinating services, processing documentation, and ensuring timely delivery of goods and services. Procure and maintain departmental inventory, supplies, equipment, promotional materials, and outreach resources needed for Center operations and programming. Monitor inventory levels and develop systems and processes to ensure supplies and materials are available to support ongoing operations and programs. Oversee printing in the department including billing and maintenance of related equipment and supplies. Provide administrative support for departmental purchasing, financial transactions, invoices, reimbursements, and other operational processes in accordance with University policies and procedures. Maintain organized administrative records, files, calendars, and documentation to support effective Center operations. Provide onsite administrative and logistical support for Center activities and events, including coordinating physical spaces, materials, supplies, and other operational needs. Identify opportunities to improve administrative processes, systems, and workflows to increase efficiency and support the effective use of Center resources. Leadership and Supervision [10%]: Supervise Front Desk Student Employees, including recruitment, hiring, onboarding, training, scheduling, payroll administration, performance management, and ongoing professional development. Establish and maintain effective procedures for front desk coverage, customer service, office operations, and maintenance of Center spaces. Provide guidance and support to student employees to ensure a welcoming, professional, and well-functioning Center environment. Other Responsibilities [5%]: Support the Director and Assistant Directors with administrative coordination related to Center initiatives, strategic priorities, and special projects. Collaborate with Center staff to ensure administrative and operational processes effectively support student engagement, programs, services, and community-building efforts. Perform additional duties and special projects as assigned by the Director in support of the mission and strategic priorities of the Aulbani J. Beauregard Center for Equity, Justice, and Freedom. Requirements Minimum Acceptable Education & Experience Bachelor’s degr…

View the full posting and apply