Administrative Coordinator

GFI Solutions is currently seeking a highly organized and motivated Administrative Coordinator to join our team in Grande Prairie. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both office administration and field operations. You will play a key role in keeping our operations running smoothly by managing documentation, supporting safety and onboarding processes, coordinating supplies, and acting as a central point of communication across departments. Key Responsibilities Front Office & Administration Answer and direct incoming calls Greet visitors and maintain a professional front office environment Manage incoming and outgoing documentation Operations Support Scan and distribute field paperwork (tickets, inspections, safety documents, etc.) Assist with creating digital ticket packages and maintaining accurate records Support data entry into operational systems (training provided) Track operational logs and documentation Safety & Onboarding Assist with onboarding new employees, including orientation support Help coordinate and set up employee safety training Ensure safety documentation is completed, organized, and submitted Accounts Payable Support Scan and submit invoices to the accounting team Maintain organized records of financial documentation Procurement & Inventory Order shop, office, and safety supplies Coordinate parts and tool orders for operations Track shipments and Bills of Lading (BOLs) Assist with general inventory and supply management Occasional local pickups of parts and materials IT & General Support Provide basic technical support (email setup, troubleshooting, etc.) What We’re Looking For Strong organizational and multitasking skills Excellent communication and interpersonal abilities High attention to detail and ability to manage paperwork efficiently Comfortable working in a fast-paced, team-oriented environment Proficiency in Microsoft Office (experience with operational systems is an asset) Previous administrative or operations experience is considered an asset Why Join Us? Be part of a growing and dynamic operations team Opportunity to expand your skillset across multiple departments Supportive team environment with hands-on experience Competitive compensation based on experience Employee benefit package Pay: $23.00-$25.00 per hour Benefits: Dental care Extended health care Paid time off Vision care Work Location: In person

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